Médecins Sans Frontières Hiring for Supply Officer (non-Medical Procurement) at Amman, Jordan Full Time

 

 

 

 

 

RECRUITMENT NOTICE

INTERNAL & EXTERNAL

Médecins Sans Frontières (MSF)

is recruiting in Sahab– Amman a Supply Officer (non-Medical Procurement)

CONTEXT

Médecins Sans Frontières is a private, non-profit international humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, creed or political affiliation. Médecins Sans Frontières is seeking a Supply Officer (non-Medical Procurement) in the southeast of the capital Amman- Sahab.

 

SCOPE OF RESPONSIBILITIES

Organizing and supervising the daily supply chain activities, in the coordination, according to MSF protocols and standards in order to ensure the optimal running of the mission.

 

Accountabilities :          

• Being responsible for the order process of no-medical items: purchasing, monitoring and ensuring an efficient implementation of the overall daily supply chain activities
• Monitoring and ensuring a smooth running supply administration and the respect of the implemented supply procedures, proposing adjustments where needed.
• Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to guarantee the availability and the coherence of supply data
• Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs
• Collecting claims from the field, analyzing causes and making corrective actions.
• Informing the Supply Team Leader in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will help in decision-making
• Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission

 

Specific scope of responsibilities

• Ensures an efficient implementation of supply chain activities (order management, quotation management, purchase management)
• Is able to back up and support the other supply team member to ensure a flexible and non-person dependent HR set up.     

Ensure an efficient implementation of procurement management

• Regularly assesses the market for new suppliers to supply the recurrent needs and to source new product requested by the mission that offer the best value for money within the shortest timeframes.
• Ensure all orders received are processed in timely manner and their status are well monitored, claims/ complaint addressed and solved in the most effective way.
• Responsible for the supply database update and the correct filing and archiving of the supply documentation; product confirmation, quotations, supplier selection justification.
• Participates in the definition of the purchase planning according to the incoming requests / orders, product availability (shortages/surpluses), delivery times, budgets and other relevant factors.
• Responsible to process invoices for further payment process and ISTD report.
• Participate in order monitoring report and cash request preparation

 

 

 

Additional responsibilities

• Participates actively in meetings and trainings.
• Is aware of activities of other departments and respect specific rules and procedures.
• Translates documents and/or interprets conversation when necessary.
• Is aware of MSF objectives and activities in general and in the working context.
• Duties and responsibilities mentioned above are not exhaustive and other requests might be formulated by the coordinator/manager according to the projects and/or mission’s needs

 

This position will be a part of an emergency response team, but can at times also assist the regular mission. High degree of flexibility on short notice is required.

 

PROFILE:

• Education: Essential degree and specialization in Logistics/Supply Chain.
• Experience: Essential in supply chain management (minimum 2 years) and in organization of supply administration and procedures .Desirable proven understanding of MSF Field Logistics (general knowledge of MSF equipment and kits)
• Language: F/R – English                  F/R – Arabic            

       * (   F – Fluent  |  B – Basic  |  R – Required  |  A – An asset)

• Knowledge : Essential computer literacy (word, excel, internet
• Competencies: Results and Quality Orientation, Teamwork and Cooperation, Behavioural Flexibility, Commitment to MSF Principles and Stress Management.

 

WORK LOCATION:           Southeast of the capital Amman- Sahab – Jordan

CONTRACT:                       Fixed term contract ( Full Time) – 3 months renewable according to needs.

 

Interested applicants should submit their application in English containing curriculum vitae no later than Thursday  March  , 28^th  2024 in Akhtaboot website.

 

Only SHORT LISTED APPLICANTS WILL BE CONTACTED

Notice: MSF never asks for money from candidates at any stage of recruitment process . Besides, no monetary transactions, neither demands of favors in kind, nor other types of favoritism will be tolerated in the recruitment process.  MSF reserves the right to refuse hiring of a candidate having benefitted from such acts. All illicit demands of these types may be pursued through the judicial system.