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Jordan

Medair Hiring for Finance Manager (FM) at Amman, Jordan Full Time

Job Description and Requirements

Job Title

Finance Manager (FM)

Location

Amman, Jordan.

Job Holder Reports To

 

Deputy Country Director (DCD)

 

Reporting to Job Holder

 

Senior Finance Officer, Finance Officers, and a Finance Assistant

 

Overall Purpose

Working as an important member of a diverse, multi-cultural team who are committed to serve the world’s most vulnerable with practical and compassionate care, the Finance Manager is key to the efficient and effective running of the country office, overseeing the financial activities of the programme.

 

The Finance Manager carries out the various accounting functions required to provide accurate and timely information to donors, Global Support Office (GSO), field management and the field teams on the financial status of the programme. This involves organising and further developing the financial processes required for the projects to function effectively. The FM is responsible for providing strategic management and development of the finance team in a way that is reflective of Medair’s values and ensuring all financial activities are carried out and documented with integrity in accordance with Medair local and Global Support Office (GSO) policies and procedures, donor guidelines, and Jordanian Law.

Project Overview

In Jordan, approximately 85% of Syrian refugees are living in host communities and informal tented settlements where they are renting accommodation and trying to survive without the level of services offered in formal camp settings. Medair is working to help support host communities and refugee families who are not living in camps through health, social protection, and psychosocial support programmes to meet essential needs of the most vulnerable.

 

FUNCTIONAL PERSONNEL LINKS

Internal
  • Country Director
  • Deputy Country Director
  • Project Coordinator
  • Project Managers, Managers and Senior Officers
  • Medair Project Support team
  • Field and GSO Advisors
  • GSO Finance Partners
  • GSO Finance Shared Service Center

External
  • Local and International NGOs and relevant UN agencies
  • Relevant Embassies and Donors
  • Audit and Financial Service Providers, including banks
  • Legal counsel (as appropriate)
  • Local authorities

Major Duties and Responsibilities:

Financial Management

  • Provides the International Country Programme’s financial oversight and manages the day-to-day accounting functions of the programme.
  • Ensures that Medair Finance Procedures are up to date and followed as part of internal control monitoring.
  • Trains and advises budget holders to develop and monitor budgets for projects and shared costs.
  • Alongside the Finance Partner, contributes to the financial management of signed donor grants and the preparation and submission of donor proposals and reports.
  • Review financial activity reports within the required timeframe (e.g. monthly, interim, final) and in the stated format to meet all relevant Medair and donor requirements.
  • Prepares for, manages and supports internal and external field financial audits, providing all information required by local legislation, donors, GSO or other bodies.
  • Ensure that monthly staff labour reports are completed for all staff, checking it for consistency, consolidating it andensure that it is submitted and approved by HR.
  • Understands and communicates complex co-funding constructions for different projects and ensures correct fund-coding of expenditures related to this.

Administration

  • Meets the finance related administrative requirements of Medair and any other stakeholders, so that the financial aspects of the programme function efficiently, effectively and with integrity.
  • Upon receiving monthly payroll list, ensures payment and record-keeping of staff salaries and / or allowances is done in a timely manner and in accordance with local employment regulations, ensuring that all required statutory deductions are made and subsequently paid to the appropriate authorities.
  • Supports the Finance Partner and PFM with financial reporting to donors, providing documents and narrative explanation of any anomalies.
  • Organises and further develops the processes required for the financial aspects of the programme to function effectively.
  • Ensures a clear and transparent paper trail is in place for all financial transaction, that records are kept in an orderly fashion and that the filing (archive) system is in line with Medair internal archiving policies and donor requirements.
  • Oversees beneficiary payments: ATM card recharges, cash, IRIS, hosital bank payments. As well as overseeing the annual reconciliation of card numbers.

Staff Management

  • Oversees the recruitment of finance staff.
  • Manages the finance staff, including day-to-day oversight, professional development, and performance management (i.e., objective setting, regular feedback, appraisals, coaching, and training).
  • Promotes the vision and values of Medair to the finance and wider Medair team through leadership, advice, and support.

Communication

  • Serves as the primary focal point between GSO and the Jordan country programme for finance related needs.
  • Collaborates and coordinates with other Support and Programme teams, to ensure integrated and harmonized financial systems.
  • Provides training, advice, mentoring and coaching as required to all relevant staff on financial management, procedures, internal controls and financial requirements of donors.
  • Ensures the clear dissemination of and access to information related to new policies or procedures within various communication channels.
  • Develops and maintains regular, transparent, and supportive communication with all relevant internal and external stakeholders to ensure they are kept informed of applicable financial information, activities and requirements.
  • Represents Medair at relevant national and local meetings with government officials, networks, working groups, NGOs, etc. with the objective of contributing to good cooperation and partnership.
  • Maintains strict confidentiality surrounding all financial information.

 

Financial Risk Management

  • Controls and manage the security of in-country cash when held on site and when being transferred.
  • Conducts regular internal audits and immediately reports any risk of fraud or theft.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Person Specification

Qualification / Experience

Essential

Desirable

Vocational qualification

  • Chartered Certified Accountant, Bachelor’s degree in finance, accounting or in a relevant technical field.
  • Post-Graduate Degree in finance, accounting, or a related field
  • Certified Public Accountant (CPA), Chartered Certified Accountant I.e ACCA, CIMA, CMA

Work experience

  • At least five years of finance experience, with at least three years in a management role.
  • At least two years of experience as a Finance Manager in a non-profit, NGO, or humanitarian setting.

Languages

  • Excellent English (spoken and written)

  • Fluent Arabic (spoken and written)

 

IT Skills

  • Advanced skills in Microsoft Office (Excel, Word, Outlook and PowerPoint).

 

 

Technical Competencies

Essential

Desirable

 

Accounting and Bookkeeping
  • Demonstrated understanding  of book-keeping, accounting and maintaining financial records
  • Demonstrated understanding of the form and function of financial statements
  • Able to prepare financial statements for statutory and regulatory purposes
  • Able to complete year-end and month-end processes
  • Able to use financial information and communications technology, specifically excel and Finance Accounting Systems.

 
  • Able to demonstrate up-to-date knowledge of international accounting standards
  • Able to use complex financial and integrated ERP Systems

Financial Process Management
  • Able to demonstrate leadership in improving financial processes
  • Able to show good understanding and ownership of individual and team financial processes
  • Able to analyse and identify weaknesses, advise others, and implement changes to improve process efficiency or strengthen control within the finance function

 
  • Able to demonstrate understanding of the inter-relationships between financial and non-financial areas
  • Able to lead process change across multi-functional teams to improve efficiency and effectiveness within the organisation

Financial Planning
  • Able to consolidate individual budgets and produce detailed and summary reporting for management review
  • Able to implement indirect cost recovery and costing techniques
  • Able to lead financial projects and assignments

 
  • Able to coordinate country programme planning cycle
  • Able to contribute to the delivery of global financial objectives
  • Able to acts as an in-country financial project sponsor

Management Reporting and Analysis
  • Able to produce and interpret regular management reporting for multiple stakeholders
  • Able to lead monthly budget holder BVA meetings to identify reasons for variances and actions required
  • Able to produce financial plan analyses and clear recommendations in support of management decision making
  • Able to use appraisal techniques to evaluate projects

 
  • Able to engage with budget holders to produce high quality narrative reporting
  • Able to present complex financial information to finance and non-finance stakeholders in innovative and informative ways

 

Other Technical Skills
  • Able to develop and lead country programme financial strategies
  • Able to manage working capital controls and to effectively forecast and monitor cash flow
  • Able to evaluate and compute taxes payable, including payroll
  • Able to manage external audit processes Strong understanding of financial risk management
  • Good understanding of taxation law
  • Good understanding of treasury management
  • Able to evaluate and appraise partners and suppliers
  • Strong understanding of taxation law
  • Strong understanding of treasury management

 

 

 

 

Management Competencies

Essential

Desirable

Staff Management
  • Can develop finance skills profiles and recruit finance professionals
  • Able to develop staff objectives, inductions and manage performance
  • Dynamic and mature personality, able to oversee multiple tasks, prioritising and delegating as required
  • Ability to design workforce planning and structure to support programme delivery

  • Experience with training, mentoring, and coaching staff

 

Team building
  • Team-player with good inter-personal and conflict resolution skills
  • Able to develop individual team members
  • Able to develop a team for high performance

  • Experience working with a multicultural team

 

 

Leadership
  • Consultative leader and accountable decision maker
  • Able to set a clear direction for success
  • Able to develop and enforce strategy, policies and procedures
  • Able to build trust
  • Encouraging, humble, and supportive

  • Able to motivate and inspire people to engage with finance

  • Able to demonstrates strategic thinking and operational delivery

 

Communication
  • Able to develop and maintain effective relationships with internal and external stakeholders
  • Strong oral and written communication skills
  • Able to prepare reports for senior managers and external parties

  • Able to communicate, train, and present verbally with confidence

  • Able to influence and negotiate

Work Planning
  • Able to work with minimum supervision
  • Able to work under pressure and manage personal stress levels
  • Able to prioritise work to meet deadlines
  • Adaptable, open-minded

 

Other Abilities
  • Able to apply professional ethics, values and judgement
  • Strong organizational skills and attention to detail
  • Methodical, analytical
  • Commitment to best practice

 

  • Willingness to be stretched professionally, personally, and spiritually

 

 

Work conditions

This is a position based in Amman

 

 

Job Commitment

Planned start date

August 2023

Duration of commitment

Fixed term (1 year), nationally recruited staff only

 

    

 

 

 

 

 

 

Job Overview

  • Date Posted:
  • Location:
  • Job Title: Medair Hiring for Finance Manager (FM) at Amman, Jordan
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