TERMS OF REFERENCE – Capacity Strengthening Specialist- Consultant

BACKGROUND:

Medair is a well-established international NGO, currently operating in twelve countries. Medair has been operational in Jordan since 2012, when it established a base there in response to the crisis in Syria. The purpose of Medair’s programme in Jordan is to serve the most vulnerable refugees – Syrian and non-Syrian – and host communities. We will do this by ensuring the most vulnerable have access to healthcare; by providing social protection and basic needs to the most vulnerable and by providing psychosocial support services where there are gaps in provision from Government services. Unified by this purpose, the Medair programme in Jordan currently employs seven full-time internationally recruited staff and more than 40 full-time nationally recruited staff. In accordance with Medair’s Learning and Development policy, Medair seeks to continuously develop staff to contribute to high quality programming and efficient organisational processes.

PURPOSE:

The purpose of this consultancy is to enlist a Capacity Strengthening Specialist to collaborate with the Project Manager and Partnership Manager in conducting comprehensive assessments of partner organisations’ institutional needs across HR, finance, MEAL, logistics, and fundraising. Through these assessments, the specialist will develop targeted capacity strengthening plans, provide training sessions, review policies, and provide guidance, enabling partners to enhance their organizational capacities in alignment with Medair strategic goals, fostering sustainable growth and impact within vulnerable communities. The Specialist will also support the development of the Partnership Strategy and will be involved in the workshop.

OBJECTIVES

• Lead the implementation of partner learning needs assessment for each partner and develop partner capacity strengthening plans based on the results. Identify gaps in procedures, policies and organizational capacity including leadership, procurement, MEAL, financial management, human resources management and grants management.
• Lead design and implementation of strategies, tools, and best practices in capacity strengthening that effectively engage partners, donors, and governments. Ensure integration of protection and gender mainstreaming approaches.
• Develop learning curricula, organize, and facilitate trainings and workshops to fulfil partner learning goals.
• Develop content and tools for capacity strengthening sessions (training plan, training proposal, agenda, evaluation sheets, pre-post-tests, procedural guides, and e-learning resources. Etc.)
• Ensure the timely, quality implementation of all partner capacity strengthening plans. 
• Produce and share regular reports of capacity strengthening plans and achievement.
• Facilitate workshops, training sessions, and seminars aimed at enhancing the skills and knowledge of staff members in key areas.
• Ensure learnings and lessons are well documented and shared with SMT for strategic decision-making.
• Support the development of the Partnership Strategy by facilitating and contributing to the partnership strategy workshop. Develop a work plan in line with strategic objectives, with a focus on improving capacity strengthening with partners.
• Contribute to partner mapping, including identifying risks based on partner capacities.
• Collaborate closely with other team members to ensure alignment of capacity building strategies with overall project goals.

Deliverables

Phase 1:

• A comprehensive Learning Needs Assessment report outlining needs and gaps.
• Development and initiation of capacity strengthening plan for each partner based on LNA findings.

Phase 2:

• Development of comprehensive training materials aligned with identified capacity strengthening areas.
• Launch capacity strengthening initiatives, including training sessions, workshops, mentoring, including agenda, training evaluations, pre and post tests…etc)

Phase 3:

• Develop SOPs in collaboration with partners.
• Develop comprehensive report highlighting results, achievements, and impact of the capacity strengthening initiatives.

PAYMENT SCHEDULE:

Consultant will submit an invoice for deliverables per phase, payment will be completed within 10 working days (after approval of Program Manager or Program Coordinator).

MEDAIR RESPONSIBILITIES

Medair is responsible to provide the following, if needed:

• Provide technical guidance and regular feedback to the consultant on the capacity strengthening activities and plans.
• Arrange and cover the costs of training/workshop facility.