M. M. Al Harbi & Partner Co. Ltd Looking for Admin Assistant at Dammam Full Time

• Implement the day-to-day operations assigned for the HR and Administration department / section to ensure compliance with the established standards and procedures

• Coordinate with camp boss for day-to-day housekeeping of Offices, Hallways, Receptions & Comfort Rooms, in order to provide clean & hygienic work environment to MMAH staff.

• Prepare reports of HR and Administration department / section timely and accurately to meet company and department requirements, policies and standards

• Receive, check, verify and pay bills of water, electricity and other utilities to ensure smooth operations of the business

• Liaise and coordinate with HR regarding accommodation and related aspects of on-boarding new employees and transitioning existing/terminating employees.

• Arrange logistics & ordering of printing Business cards, Letter Heads, Job Cards and other printed materials.

• Prepare monthly summary report of all relevant invoices to be approved by HR & Admin director prior to submission for payment.

• Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, evaluating new office products, placing and expediting orders for supplies, verifying receipt of supplies

• Arrange to insure or renew insurance coverage of all company assets on time, so that the company assets are not in peril.

• Complete competitor analysis by getting quotations from different Insurance companies and submitting to Management for their perusal.

• Participate proactively in negotiating for better insurance terms for the company’s assets and facilities Insurance Policies.

• Ensure on-time and accurate insurance coverage of Movable & Immovable properties of MMAH.

• Regular visit to different facilities with the Insurance company representative, maintaining the safety & Security of the facilities as per Insurance Criteria.