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Background:
LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.
A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work and our field presence in hard-to-reach areas. Our work is people-centered and community-based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures. www.lutheranworld.org/WorldService.
Scope of Work
The Finance Officer is responsible for providing financial and accountancy capacity and support to the day-to-day management of the finance functions in the LWF Jordan program.
Specific Responsibilities
- Prepare financial report reconciliations and financial report for Program and Finance review and sign off.
- Review partner’s expenditure forecast and cash requests.
- Monitor partner budgets and actual spending; inform Finance Manager of any potential issues with spending and financial reporting.
- Prepare and update sub award financial report tracking sheet.
- Liaise with the Finance Manager with regards to any sub-award reconciliation or payment request as necessary.
- Conduct review of partner financial reports and supporting documentation, providing feedback to partners as necessary and flagging any compliance and financial management issues to Finance Manager.
- Review & Record expense vouchers submitted by requestors to ensure that account codes are correct, the projects still exist and the requests are within the budget lines.
- Verify that all expense vouchers are properly approved, supported documents are properly organized and stamped with proper stamps
- Review of cash and bank books before monthly closing to ensure that expense vouchers together with the relevant supporting documents are attached to support payments.
- Prepare the cash and bank reconciliations to ensure that the cash and bank books reconcile with the cash on hand and the bank statements.
- Review the monthly payroll sent by HR; ensure that formulas, calculation of income taxes, social security, medical insurance and other allowances are accurate.
- Prepare salary allocations based on the monthly payroll.
- Monitor, closely, bank balance during the month and update Finance Manager of cash flow status of following month.
- Prepare the monthly Geneva current account report and reconciliation, close monitoring of Mars and prepare proper accounting entries to reconcile Mars transactions on daily basis.
- Maintain the JV entries and ensure that supporting documents are attached to all entries and to keep track of the numbering.
- Extract monthly exchange rates in Mars and update the rates in SAGE. Keep the hard copy of the exchange rate in the file
- Supervise electronic and hard copies filing system of Finance Department on shared drive, get sure of proper scanned files of all ongoing and closed projects documents.
- Prepare invoices claimed against LWF other programs, LWF Geneva and any other debtors.
- Verify monthly accrued expenses and monitor intercompany accounts
- Ensure that all staff cash advances are properly reconciled, approved by line manager and charged to correct budgets lines
- Verify backup (translations, dates, stamps, etc.) for the Payment Vouchers.
- Assist the Finance Manager in preparation of monthly and other financial reports due to LWF Geneva and donors and update of reports templates.
- Assist in sub-grants reviewing for the submitted Monthly report along with having all the adequate backups.
- Ensure that on monthly, the transactions on daily basis all accounting records entered into the Accounting System (SAGE) under the direct supervision of the Finance Manager.
- Ensure to do a daily back up –Data Dump into the accounting System (SAGE).
- Conduct field visits to LWF activities in and outside Amman on a regular basis, as instructed by the Finance Manager.
- Maintain accurate files for taxation, social security and medical insurances, ensure a monthly reconciliation of the files and all
- Records ties up to the respective accounts.
- Assist and participate in the external and internal audit.
- Assist in the monthly BVAs review Process.
- Provide cover for the Finance Manager in his/her absences.
- Assist the Finance Manager in budget preparation; reporting and compliance.
- Carry out any other duties as requested by the LWF Jordan Finance Manager within scope of work.
- Assist in conducting and documenting pre-award assessments of potential partner organizations.
- Participate in some sub grant opening meeting.
- Assist to provide support in preparing and conducting of financial trainings for partner organizations.
- Liaise with partner organizations on regular basis to provide support in areas of finance.
- Assist partners in the implementation of Finance policies, procedures and systems.
- Assist in conducting financial and general compliance monitoring visits to partner organizations’ offices and preparing monitoring report if needed.
- . Assist the Finance Manager in budget preparation reporting and compliance. (Working Budget, Partners Budget, and new Proposals).
Professional Standards
- LWF as an organization and LWF staff must adhere to the values and principles outlined in the code of Conduct.
Work Experience
Essential:
- At least 5-6 years of work experience in a Finance/Accounting/Partnership position of which 3 years with an international NGO
- BA in accounting or equivalent subject
- The ability to travel if needed.
- High level of written and spoken English.
- Excellent working knowledge of Microsoft Excel, Word and Outlook
- Experience of working with different accounting packages
- Enjoys a challenge, works hard to achieve objectives, compassionate
- Enthusiastic, self-motivated
- Team-player with good interpersonal skills, cross-cultural understanding and clear communicator (skilled in oral and written communication)
- Capacity to work under pressure and manage personal stress levels
- Able to prioritize work to meet deadlines. Creative, open-minded, flexible, self-learner.
- Willingness to be stretched professionally & personally
- Excellently organized and structured
- Good attention to detail, accurate
- Problem-solving ability
- Competent with administrative tasks
- Experience in dealing with banks
- Knowledge of humanitarian context
- Efficient in managing work
