Log In
Sign Up
Job Description JOB PURPOSE To support the Policies & Laws VP by providing professional administrative and clerical services efficiently and within a timely manner.
Description
KEY ACCOUNTABILITIES
Administrative Services
- Provide clerical services by receiving, replying or transferring in-coming phone calls, faxes, correspondences, emails and mail effectively and efficiently.
- Record accurate minutes of meetings and handling sensitive information in a timely and confidential manner
- Maintain proper and accurate documentation through developing and maintaining filing system to ensure providing precise information and reports
Business Meetings/ Events Arrangement
- Organize and schedule appointments and meetings to maintain organized daily work flow and avoid any delay
- Greet and assist visitors to the office respectfully and politely to maintain a proper image of LCGPA
- Assist in business travel arrangements such as ticket reservation, transportations, hotels and other travel arrangement requirements in a timely manner and efficiently.
Budget Management
- Prepare, control and document all the expenditures of the VP in accordance with the approved budget accurately and properly
Policies, Systems, Processes, Procedures, Standards and Reports
- Follow all relevant functional policies, processes, standard operating procedures and instructions to ensure that work is carried out in a controlled and consistent manner.
- Assist in the preparation of timely and accurate reports and functional deliverables to meet the functional requirements in order to achieve the desired efficiency and performance excellence.
Related Tasks
- Perform any other related tasks and duties as directed.
Technical Competencies
TECHNICAL COMPETENCIES
- Relations Management – Basic
- Business and Report Writing – Basic
- Presentation skills – Basic
- Language Proficiency – Basic
- IT skills – Basic
- Stakeholder Management – Basic
- Administrative Skills – Basic
- Follow-up operations management – Basic
- Commitment Monitor – Basic
- Documents and archives management – Basic
Education
Business Administration or any related field
