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Job Description
Summary
Distributes mail, newspaper, magazines…etc. to all Hospital departments, including those located outside the main Hospital building, and to KFNCCC, using hospital vehicle.
Essential Responsibilities and Duties
1. Picks-up and delivers all incoming and outgoing inter-departmental, personal/business mail and other items by using the mail carts to and from all hospital departments, employees and their dependents, and patients, according to established schedule of the Mail Room.
2. Handles all kinds of newspapers and magazines. Check the quantity, logs, puts stickers according to the distribution list, and keeps ready for sorting and delivery to all hospital departments thru the Mail Distributor.
3. Loads and unloads heavy personal/business incoming and outgoing mail bags and parcels from/to the car, the Mail Room, and the Riyadh Central Post Office.
4. handles all incoming personal/business sorts envelopes, magazines or packages according to size, large and small, to be ready for the Mail Sorter to sort them according to Mail Box Code (MBC). Seals and stamp with Received Open all mail or envelopes that are found open.
5. Assists with franking outgoing personal and business mail in accordance with the established procedure.
6. Seals business mail envelopes after franking it and put the official hospital stamp in each envelope for outgoing mail delivery to central post office and sorting according to the region area and also arranging the Registered mail according to the attached Registered Mail Log and allotting the Registered Mail Number on it.
7. Performs Mail Distributor duties to pick-up and deliver mail and parcels from/to Hospital Mail Room and KFNCCC&R Hospital departments by using hospital vehicle in a daily basis.
8. Keeps record of all newspapers and magazines on monthly basis to be included on the monthly report.
9. Answers telephone calls regarding mail inquiries from different hospital departments and employees.
10. take care of urgent delivery duties from all over the hospital departments located outside the main building thru hospital vehicle and especially by the higher administration offices including distribution of all incoming official correspondences and incoming fax messages.
11. Participates in self and other’s education, training and development, as applicable.
12. Follows all hospital’s related policies and procedures.
Education
Diploma in Hospital Administration,or other related discipline is required.
Experience Required
No experience is required
Other Requirements(Certificates)
Saudi National only.
