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Job Description and Requirements
Vacancy Notice
Open to Internal and External Candidates
Position Title
Finance Assistant (Cashier)
Position Grade
G4
Duty Station
Amman, Jordan
Type of Appointment
One Year Fixed Term (OYFT), with possibility of extension
Date of Issue
15 March 2023
Closure Date
29 March 2023
Vacancy No.
VN/JOR/017/2023
Organizational Unit
Migration Health Department (MHD)
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Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
Organizational Context and Scope
Under the overall supervision of Chief of Mission, Sr. Resource Management Officer and the guidance of Resource Management Officer and direct supervision of the Senior Finance Assistant, the incumbent will be performing the following functions:
Core Functions / Responsibilities:
In close coordination with SRMO, RMO, the RMU department in Amman Main office, ensure compliance with IOM policies and procedures, accomplish established objectives, and ensure economical use of resources and safeguarding of IOM asset and property.
Assist in checking the accuracy and completeness of all incoming payment, invoices, official receipts before processing the request for payment or receipt.
Processing and releasing cash payments daily and coordinating cheque and transfer payments to staff and/or other payees in coordination with Senior Finance Assistant, ensuring all official supporting documents and authorizations as per the office Payment Matrix are in place before payment.
Entering payments, receipts and non-cash vouchers in the organization accounting system (PRISM FI) in line with assigned PRISM FI role.
Ensure that all settlements are submitted on timely manner and are accurate.
Monthly checking of assigned vendors, and follow up on open items, ensuring prompt clearance of advances, and escalation of problematic issues.
Maintain daily balance book to support petty cash and ensure reorder of cash is done in a timely manner.
Ensure that all accounting documents, HR and Admin documents are maintained and kept in a proper manner, filling all document in line with department filing system regularly.
Retrieval of documents and assisting with audits when required.
Maintain employee attendance and leave records and communicate directly and in coordination with Human Resources in Amman for all related to HR and Admin.
Generate and prepare administrative, HR and Finance reports reflecting all cash receipts payment and expenditures as required.
Assist in administrative, HR and Finance tasks, including coordination of documents for authorizations and signatures.
Perform other duties as assigned.
Education & Experience:
Bachelor’s Degree in accounting, economics, or university degree, with two years of working experience; or High school diploma with a relevant financial qualification and four years of working experience in finance/ accounting and administrative experience.
High level of computer literacy is required computerized accounting systems. Good knowledge of MS office, specifically EXCEL
Ability to prepare clear and concise reports and to analyse and interpret source information and data.
Knowledge of publicly recognized accounting systems (SAP, ATLAS, Oracle, etc.), software and procedures are a distinct advantage.
Languages:
Thorough knowledge of English and Arabic (oral and written)
Required Competencies
The incumbent is expected to demonstrate the following values and competencies:
VALUES – All IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
CORE COMPETENCIES – Behavioral indicators
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring, and motivational way.
Other:
Any offer made to the candidate in relation to this vacancy notice is subject to funding. confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable. In addition, a clearance from the local government (“Court Clearance”) needs to be provided by the applicant.
How to apply:
Interested Internal candidates (active staff members and staff holding a daily contract) need to submit their application plus a cover letter to [email protected] by 29 March 2023, their updated IOM Personal History (PH) Form or E-recruit Internal Candidate profile generated from PRISM Portal indicating the vacancy number JOR/017/2023 as mentioned in the subject line. Any application without this information in the subject line will be excluded from the applications.
Kindly use your IOM email account for us to easily identify that you are an internal candidate (first tier candidate) referring to this advertisement and VN# VN/JOD/017/2023.
Interested external candidates are invited to submit their applications plus a cover letter via Akhtaboot website by 29 March 2023 at the latest, referring to this advertisement and VN# VNJOD/017/2023, Akhtaboot# 155951 in order for an application to be considered valid, IOM only accepts online profiles duly completed in Akhtaboot website for External Candidates.
Only Shortlisted Candidates will be contacted.
Posting period:
From 15 March 2023 – 29 March 2023
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
