** This position is for Residents in Qatar Only* Reference Code: QA 2022-03 Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity. Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. Under the overall supervision of the Chief of Mission (CoM) in Qatar, the direct supervision of the Resource Management Officer (RMO) and in close collaboration with the USRAP Site Lead, and the Global Procurement and Supply Unit (GPSU) in the Manila Administrative Centre, the successful candidate will be accountable and responsible for ensuring the appropriate implementation of IOM Instructions and procedures governing procurement in the mission. S/he will be responsible and accountable for providing support to ongoing activities with procurement and logistics services of the mission. S/he will also contribute to providing recommendations aiming at increasing effectiveness and efficiency of ethical procurement and supply chain management in Qatar. Core Functions / Responsibilities 1. Assist in overall logistical and procurement actions within the mission, including: Procurement, Property and Assets Control, Supply and warehousing, Service/Maintenance, Transport and Mission Fleet and contractual agreements. 2. Assist in coordinating the procurement activities and providing specialized support, guidance, and training in the country with respect to IOM’s policies, financial rules and regulations as well as procedures relating to logistics and procurement matters. 3. Ensure timely submission of necessary asset and procurement reports and documentation to relevant Headquarters (HQs) Departments and to Manila Administrative Centre (MAC), as appropriate and produce regular progress reports, statistical information and briefing materials, as required. 4. Assist with the procurement requests, identify service providers and evaluate information regarding vendors’ performance in the areas of quality, prices and delivery of goods in view of the Organization’s best interests; maintain and update databases of preferred suppliers. 5. Solicit bids, quotations, and tender documents; oversee the bidding process and provide support for procurement transactions, analysing them for conformity to specified requirements; conduct appraisals, select suppliers and confirm terms of payment; prepare purchase orders and ensure authorization is received from the RMO and Head of Office. 6. Follow up on purchase order (PO) statuses and keep the head(s) of unit(s) and respective Project Managers abreast of the estimated time of delivery or any changes that may affect or modify the pre-determined delivery conditions; ensure all expected merchandise is received in accordance with PO specifications, and that all goods are in good condition. 7. Ensure that appropriate records are kept on assets disposal; ensure assets are located accordingly and used in IOM’s best interest; and regularly update the asset inventory list. 8. Supervise the Mission’s inventories stored at the warehouses and ensure that a system is in place for receiving and issuing the goods. At year end ensure the physical check of inventories and stocking taking and prepare relevant report for yearend closure of accounts. 9. Monitor maintenance and repair of office facilities, including preventive maintenance, and establish maintenance agreements with competent service providers when it is feasible and determined to be cost-effective. 10. Review regularly existing procedures to identify gaps and areas for improvement. Maintain appropriate internal control mechanisms to safeguard the organization’s assets. 11. Provide regular updates to Project management units regarding market opportunities and availability of vendors/suppliers to facilitate improved risk-aware decision-making and enhanced performance. 12. Provide procedural guidance to managers and staff; guide and train other procurement support staff, may directly supervise other procurement support staff if requested. 13. Carry out other duties and responsibilities related to procurement and logistics as assigned by supervisor. Education:
Supports adequate levels of information sharing between internal units, cluster partners, IOM and other emergency response actors;Establishes and maintains effective relationships with implementing partners;Makes correct decisions rapidly based on available information. Languages: Fluency in English and Working knowledge of Arabic (is advantageous) The incumbent is expected to demonstrate the following values and competencies: Values – all IOM staff members must abide by and demonstrate these three values: Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.Core Competencies Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.How to apply Interested candidates are invited to submit their applications in English – Personal History Form or CV and a Cover Letter by 20 March 2022 midnight at the latest. In the email include “**QA 2022-03 Senior Procurement and Logistics Assistant” in the subject line**Only shortlisted candidates will be contacted. Posting period: 13.03.2022 to 20.03.2022 No Fees: IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts. Job Type: Full-time Application Question(s): Do you have a valid residency in Qatar?Do you have SAP ERP experience?Can you join immediately? Application Deadline: 20/03/2022
Qatar Doha English Speaking School Full time Prep School Teachers for August 2024 Qatar Full-Time Prep School Teachers for August...
Apply For This JobDoha, Qatar S QA Full time Your experience and skills include:- At least 3 years of experience in the traffic...
Apply For This JobDoha, Qatar Airswift Full time Our client, major LNG Operator in Qatar, is hiring for Lead QA/QC (Sub-Sea Structures) to...
Apply For This JobAl Markhiya, Qatar TeacherOn.com Full time Need a home tutor to teach face to face . My son is in...
Apply For This JobDoha, Baladīyat ad Dawḩah, Qatar Doha English Speaking School Full time DESS is the premier not-for-profit Preparatory School in Doha...
Apply For This Jobdoha, Qatar International School of London Full time Scope: PYP/MYP Japanese Mother Tongue Reporting to: Mother Tongue Coordinator In order to fill...
Apply For This Job