Infura Professional Services Looking for Secretary at Manama, Bahrain Full Time

Job Discription
**Overview:**
As a Secretary, you will play a crucial role in ensuring the smooth and efficient functioning of the office or organization you work for. Your responsibilities will revolve around administrative tasks, providing support to executives, and maintaining organized systems within the workplace. Your attention to detail, excellent communication skills, and ability to multitask will be essential for success in this role.

**Responsibilities:**

1. **Administrative Support:** Provide administrative support to executives and other team members, including scheduling meetings, managing calendars, and handling correspondence.

2. **Doentation and Filing:** Maintain organized filing systems both electronically and physically, ensuring easy retrieval of doents when needed. This includes sensitive and confidential information.

3. **Communication:** Act as a liaison between executives, employees, clients, and external partners, both in person, over the phone, and through email correspondence.

4. **Scheduling:** Coordinate appointments, conferences, and travel arrangements for executives and other staff members as required.

5. **Record Keeping:** Maintain accurate records and databases, including contact lists, vendor information, and office inventory.

6. **Office Management:** Assist in the day-to-day operations of the office, including ordering supplies, managing office equipment, and ensuring the office environment is neat and organized.

7. **Meeting Coordination:** Prepare meeting agendas, take minutes, and distribute materials as necessary. Ensure meeting rooms are properly set up and equipped.

8. **Customer Service:** Provide courteous and professional assistance to visitors, clients, and employees who contact or visit the office.

9. **Data Entry:** Accurately input data into various software systems or databases, ensuring data integrity and confidentiality.

10. **Special Projects:** Assist with special projects and initiatives as assigned by executives or management.

**Requirements:**

1. **Education:** High school diploma or equivalent required. Additional certification in office administration or related field is a plus.

2. **Experience:** Previous experience in a secretarial or administrative role preferred. Proficiency in office software such as Microsoft Office Suite (Word, Excel, Outlook) is essential.

3. **Organizational Skills:** Ability to prioritize tasks, manage time efficiently, and handle multiple responsibilities simultaneously.

4. **Communication:** Excellent written and verbal communication skills, with a professional and courteous demeanor.

5. **Attention to Detail:** Strong attention to detail and accuracy, particularly in tasks involving doentation and record-keeping.

6. **Discretion:** Ability to handle sensitive and confidential information with discretion and professionalism.

7. **Adaptability:** Willingness to adapt to changing priorities and work in a fast-paced environment.

8. **Problem-Solving:** Strong problem-solving skills with the ability to anticipate needs and take initiative to address them proactively.

9. **Team Player:** Ability to work effectively both independently and as part of a team, collaborating with colleagues to achieve common goals.

**Conclusion:**
The role of Secretary is crucial in maintaining the efficiency and organization of an office or organization. Your attention to detail, strong communication skills, and ability to multitask will contribute to the overall success of the team. If you are a proactive and organized individual with a passion for administrative work, we encourage you to apply for this position.

Candidate Requirement