Regional Reporting and Compliance officer |
THE ORGANIZATION:
Handicap International is changing his name and becomes « Humanity & Inclusion ». HI, Humanity & Inclusion, is an independent and impartial aid and development organisation with no religious or political affiliations operating in situations of poverty and exclusion, conflict and disaster. We work alongside people with disabilities and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.
HI has offices in 63 countries; for further information about the association: www.hi.org.
OBJECTIVE OF THE POSITION:
Under the management of the Regional Program Development Manager, and working in direct collaboration with other members of the Senior Management Team (Country Managers, Operations/Area/Project Managers), the Regional Reporting and Compliance Officer is responsible for ensuring quality reporting, compliance with donors’ requirements and archiving.
He/she will be responsible for the following:
-Ensuring timely and high quality and time-effective reporting to donors in collaboration with responsible of drafting the report;
-Ensuring and monitoring compliance and adherence to contractual obligations with donors
Reports to: Regional Program Development Manager
Interacts with: Country/Deputy/Area Managers, Project Managers, Regional and National Specialists, Regional and national Finance/HR/Logistics/MEAL managers
Responsibilities
1.Ensure timely, high quality reporting to donors in collaboration with responsible of drafting the report. (60%)
Tasks:
•Prepare and update in due time an internal reporting retro –planning for the reporting deadlines and follow up with project teams.
•Verify donor templates and requirements and share them with the team members in charge of writing the reports
•Liaise with country missions, HI head office and national associations for any inquiries related to donor reports (templates, requirements…)
•Review narrative donor reports and annexes (comparison with proposal and past reports and matching with the financial report), prior to submission. Mobilize internal resources, such as technical specialists, for the review of the reports when required
•Ensure reports are submitted in due time and via the designated modality (including submitting online when required).
•Design and conduct training sessions on reporting and compliance, to the relevant team members (project managers, area managers…)
•Ensure systematic, timely and effective archiving of the reports
2.Ensure and monitor compliance and adherence to contractual obligations with donors (30%)
Tasks:
•Lead the review of grants agreements, mobilize internal resources for the review/check and prepare the ‘’good to sign’’ documents
•Lead the review of partnership agreements and prepare the ‘’good to sign’’ documents
•Systematically update the partnership and due diligence database, with new partnerships
•Prepare contract summary sheets for new grants and monitor the respect of donor regulations and requirements
•Attend new projects’ kick-off meeting and present donor compliance requirements and regulations
•Actively participate in Project Quarterly Review meetings (PQRs) to remain updated about the progress with the implementation of compliance requirements
3.Provide support to the Regional Development Department team in other areas (10%) as required according to specific needs, such as but not limited to:
•Proposal writing
•Capacity building to partners
Others:
THE SUCCESSFUL CANDIDATE will have:
PROFESSIONAL STANDARDS:
HI workers must adhere to the values and principles outlined in HI Code of conduct. In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.
Initial contract will be for a period of around 12 months and the position is based in Amman
Basic salary for the position: 1192 –1340 JOD (salary according to internal salary grid).
Handicap International is an equal opportunity employer and particularly welcomes applications from persons with disabilities
Closing date: 17th December 23
Only shortlisted candidates will be contacted. Application should include CV and motivation letter.
Incomplete motivation letters and applications received after the deadline will be disregarded.
The applications will be treated confidentially.
Only shortlisted candidates will be contacted. Application should include CV and motivation letter.
Incomplete motivation letters and applications received after the deadline will be disregarded.
The applications will be treated confidentially.
PROFESSIONAL STANDARDS:
HI workers must adhere to the values and principles outlined in HI Code of conduct. In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.
DISABILITY INCLUSION:
The candidate or his/her representative must let the HR representative know that s/he needs an adjustment or change at the test and the interview for a reason related to a medical condition by sending a request for accommodation at the email mentioned above.
By applying to this position, you give to HI recruitment team the consent to get a reference check about you with respect to the misconduct disclosure scheme.
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