Finance and Admin. Assistant
About the Organization:
Helvetas Swiss Intercooperation is a specialized organization in development cooperation and humanitarian response. We are dedicated to creating a just world where individuals determine their lives with dignity and security, while utilizing environmental resources sustainably. We are currently seeking a result-oriented and innovative Finance and Administration Assistant to join our team at Amman country office.
Main Responsibilities:
Financial Support:
– Manage petty cash and bank payments, including documentation and regulatory compliance.
– Collaborate with Finance Manager to facilitate payment processing and bookkeeping.
– Provide guidance to staff on project expenses and advance requests.
– Maintain records for procurement payments and assist in audit preparation.
– Review the periodic expenses reports from partners with supporting documentation.
– Participate in the annual auditing process and address the auditors findings.
Procurement:
– Gather quotations and liaise with vendors for best offers.
– Prepare procurement documents and coordinate purchases.
– Assist in consolidating purchases in coordination with the Finance Manager.
Administration:
– Ensure daily office and facility management.
– Maintain and update office filing systems.
– Assist in drafting official correspondence and maintaining a correspondence log.
– Arrange travel and accommodation for staff, consultants, and visitors.
HR Support:
– Maintain personnel files and time sheets.
– Assist in preparing consultant contracts.
– Support in visa applications and customs requirements.
Logistics:
– Handle printing, copying, and scanning of documents.
– Manage office material stock and procurement.
Coordinate vehicle use and oversee asset inventory.
Receive visitors and ensure office well-being.
Qualifications:
We Offer:
At Helvetas, we believe in the power of diversity and equality. We encourage applications from individuals of all backgrounds and strive for a balanced gender ratio within our team.
Note: Only shortlisted candidates will be contacted
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