Georgetown University in Qatar Hiring for Events Coordinator Job at Doha Full Time

The Events Coordinator meets with shareholders before the event and then executes required tasks to guarantee its smooth functioning. The role is a long-term/ongoing position with a shift pattern and non-standard hours.

As this position is based in Doha, Qatar and offers no relocation assistance, GU-Q is looking for locally based candidates only who have a valid Qatar residence permit.

Candidates interested in this position should apply through GU-Q career website: https://georgetown.wd1.myworkdayjobs.com/en-US/Georgetown_Qatar_Careers/job/Events-Coordinator_JR12704

Responsibilities:

• Respond to inquiries from vendors, guests, and participants regarding GU-Q events;

• Coordinate with GU-Q Communications regarding media relations, invitations, and advertising;

• Coordinate with Building Operations team to determine event locations, and to arrange for parking, security, set-up, handymen, etc;

• Coordinate with the Finance team for any purchasing;

• Coordinate with IT team to ensure proper Audio Visual set up and services;

• Coordinate with Auxiliary Services for pantry services, transportation, extra cleaning, office supplies;

• Post signage in the building and arrange with Building Operations team for external signage;

• Prepare risk assessment for assigned events;

• Present safety briefings at the beginning of events;

• Supervise entire catering function for event – including contracting the caterer, monitoring the set up and monitoring food hygiene;

• Ensure that events are posted to the appropriate GU-Q calendar;

• Coordinate required supplies for events: office supplies, decorations, entertainment supplies;

• Attend the events in the shift to provide support and trouble shoot;

• Manage registration and attendee tracking at the event;

• Coordinate invitation labeling in a timely manner to allow for mailing or delivery;

• Coordinate and manage volunteers;

• Manage event attendance records;

• Note event successes and difficulties for future improvement;

• Maintain inventory of events supplies including academic regalia, decorations, etc.;

• Other duties as assigned.

Requirements:

• High School diploma;

• 3+ years of experience in events, preferably at a higher education or non-profit institution;

• Strong command of the English language, both verbally and in writing;

• Knowledge and understanding of special events management and conference/event planning;

• Ability to handle a multitude of tasks;

• Ability to adapt and respond positively to changing circumstances or priorities;

• Proficiency with MS Office;

• Flexibility to work in shift pattern;

• Proficiency in Arabic an asset.

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Job Types: Full-time, Contract