FOUAD ALANSARI GROUP Looking for Project Secretary at Dammam, Saudi Arabia Full Time

Job Discription
EXCLUSIVELY FOR LOCAL HIRING WITH TRANSFERABLE IQAMA ONLY!!!

***Please answer the below questions upon submission of your CV for application which is REQUIRED by the evaluator to easily screen out the applicants based from your answer.

1. Where is the City you are currently residing?
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2. What is your Nationality?
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3. Do you have Iqama which is Transferable too?
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4. How long will be your Notice Period?
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5. How much will be your Expected Salary?
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JOB DESCRIPTION (But not Limited)

May interface with clients, contractors and joint venture partners at a senior management level
Composes basic correspondence at the direction of the Director or staff
Coordinates and schedules appointment and travel plans for division personnel
Responsible for providing administrative support to staff and assumes bookkeeping, reservations, and reception
Makes meeting arrangements and prepares agenda
Response to calls and passes to Manager or routes to appropriate individual, responds to inquiries from the public employees, other departments
Coordinates with Doent Controller for control of all technical doents (reports, procedures, drawings, specifications)
Coordinates with project controls for control of all financial doents (invoices, insurance certificate)
Has working knowledge and experience of using Microsoft SharePoint, including setting up of new libraries and lists
Maintain the project archive in good order.
Ensure prompt addressal of calls, messages, emails, and other correspondences.
Track the touring requirements and costs of the company’s employees with the help of relevant reporting tools and software.
Use a blend of conventional and modern tools for systematic scheduling of client appointments and meetings.
Attend and manage all incoming communications as per the requirements and objectives of the company.
Meet and greet clients and visitors and direct them to intended departments.
Others as instructed by the line supervisor

Candidate Requirement

PROFESSION REQUIREMENTS Nationality : Open to all Nationalities in both genders Residen : Must be Transferable for all Non-Saudi Applicants City of Residency : Must be currently residing in Damm or nearby area whom able to attend the personal interview once selected. Education : At least Higher Diplo in any course related to Office Management, Secretarial, Bookkeeping. Experience : With minimum of Three (3) Years work experience in Project Administration.

PROFESSIONAL QUALIFICATIONS

Can take responsibility to complete tas successfully
To have a flexible and positive approach towards change
Internal and external communications are effectively managed to ensure the content is relevant and valued by the receiving party
A flexible management style, which respects the people, you are working with
Knowledgeable of modern office methods, procedures, practices and equipment, research methods and techniques.
Extensive knowledge in managing the schedule, preparation and administration of meetings including coordination of facilities, distribution of meeting materials, and archival of meeting materials
You’ll complete expense reports for vice presidents, team managers, and associates as needed
High level of MS office skills and experience
Adept at communicating all the messages to the desired personnel fluently.
Proficient in maintaining good relations with all the employees ranging from top management to ground workers.
Portraying good command of modern communication and office software for relevant business operations.
Enthusiastic professional with a keen interest in collaborating and working in teams to derive the best possible output.
Ability to conduct assigned tasks with the help of suitable MS Office software and online tools.
Skilled in understanding priorities of various tasks and managing timely completion as per organizational requirements.