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Main Accountabilities:
- Answer, screen and forward any incoming phone calls while providing basic information when needed
- Provide office support services in order to ensure efficiency and effectiveness within the School
- Provide general support to visitors.
- Receive and sort daily mail/deliveries/couriers
- Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)
- Update appointment calendars and schedule meetings/appointments
- Assist in preparation of meetings, conferences and conference telephone calls
- Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
- Provide word-processing and secretarial support
- Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories.
- Perform other clerical receptionist duties such as filing, photocopying, collating, faxing, Travel arrangements.
- Drive the After School Activities (ASA) revenue & collections for both schools.
- Drafting commercial contracts in consultation with the Head of Finance & negotiating contractual clauses and respond to contractual queries.
- Liaising with After School Activities providers.
- Handling events & school trips & camps both onsite & offsite.
- Prepare MIS reports
- Documentation & filing of all documents not limited to the signed contract etc.
- Conduct due diligence of the service providers & ensure collection of all documents stated in the contract.
Job specification:
- Bachelor’s degree in any discipline.
- Native English speakers with good written & oral communication skills.
- The candidate must have excellent customer service, negotiation skills & a flair for numbers.
- Knowledge of commercial contracting will be an advantage
- Functional computer skills are required.
