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Job Description
DUTIES, ACTIVITIES AND RESPONSIBILITIES INCLUDE BUT ARE NOT LIMITED TO:
Acknowledge sales orders from the department concerned (SL/SR/ RP) and check availability of stock.
If the ordered material is available in stock plan DN/invoicing and dispatch activities based on delivery date committed to the clients.
Communicate to Logistics – Procurement all non-available stock for each SO to place orders with vendors.
Acknowledge receipt of goods purchase received from vendors in coordination with team.
Verify the received material from vendors with the shipping documents and update the stock received in the system for each line item as per the PO.
If material received demand inspection coordinate with the concern department and update the stock received after the inspection process.
Ensure to meet team and individual KPI.
Identify the bottlenecks and provide solutions proactively.
Lead and coordinate internally to ensure all processes are completed on time.
Segregate the received material based on SL/SR/ RP and follow-up accordingly with the concern department.
Based on the readiness information received from the SR / RP departments prepare delivery note and coordinate with the transporters (hiring private vehicle, courier, etc.) for final dispatch and follow-up with the finance assistant for invoicing.
Monitor record and assist in audit at frequent intervals all outbound and inbound stock count and ensure the inventory records are up to date.
Ensure all the stock received is stored in designated bin locations with accurate labels.
Ensure respond to all your business emails (to internal sales team) in a timely manner.
Ensure monthly & yearly physical stock count, based on counted items perform negative/positive adjustments after line manager approval. But adjustments items should not be increased at any cost.
In-Bound shipments process should complete in two working days with all internal formalities.
Based on the company’s requirement, it can be amended the responsibilities.
Should monitored forklift condition on daily basis.
If the ordered material is available in stock plan DN/invoicing and dispatch activities based on delivery date committed to the clients.
Communicate to Logistics – Procurement all non-available stock for each SO to place orders with vendors.
Acknowledge receipt of goods purchase received from vendors in coordination with team.
Verify the received material from vendors with the shipping documents and update the stock received in the system for each line item as per the PO.
If material received demand inspection coordinate with the concern department and update the stock received after the inspection process.
Ensure to meet team and individual KPI.
Identify the bottlenecks and provide solutions proactively.
Lead and coordinate internally to ensure all processes are completed on time.
Segregate the received material based on SL/SR/ RP and follow-up accordingly with the concern department.
Based on the readiness information received from the SR / RP departments prepare delivery note and coordinate with the transporters (hiring private vehicle, courier, etc.) for final dispatch and follow-up with the finance assistant for invoicing.
Monitor record and assist in audit at frequent intervals all outbound and inbound stock count and ensure the inventory records are up to date.
Ensure all the stock received is stored in designated bin locations with accurate labels.
Ensure respond to all your business emails (to internal sales team) in a timely manner.
Ensure monthly & yearly physical stock count, based on counted items perform negative/positive adjustments after line manager approval. But adjustments items should not be increased at any cost.
In-Bound shipments process should complete in two working days with all internal formalities.
Based on the company’s requirement, it can be amended the responsibilities.
Should monitored forklift condition on daily basis.
Qualification/Experience required:
Diploma in Logistics Management and should be university graduate.
Minimum 5 -10 years warehouse experience working in Oil & Gas, Petrochemical or related industries.
Have knowledge of general stores arrangement, In & Out Bound activities, and import & export shipment knowledge.
Experience with large and complex organizations
Appropriate computer and IT systems skills/knowledge (MS office, document management)
Fluent English (spoken and written)
Should be knowledge of SAP ByD & S4/HANA.
Minimum 5 -10 years warehouse experience working in Oil & Gas, Petrochemical or related industries.
Have knowledge of general stores arrangement, In & Out Bound activities, and import & export shipment knowledge.
Experience with large and complex organizations
Appropriate computer and IT systems skills/knowledge (MS office, document management)
Fluent English (spoken and written)
Should be knowledge of SAP ByD & S4/HANA.
