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Description:
Dubai British School Emirates Hills have an opening for an experienced Personal Assistant to Principal. Start date: immediate (November/December 2022)
The successful applicant will provide direct assistance to the Principal and will support and manage day-to-day administrative issues of the whole school.
Key Relationships (Internal and External):
Principal, Heads of Schools, Primary and Secondary Administrators, School Administrative and Ancillary Staff, Teachers, Parents and Central Office Staff
Key Accountabilities:
Support and advise the Principal on all-school policies and programs
Serve as the administration liaison to the various committees within the School
Support the program development work of the Heads of Secondary and Primary
Plan and coordinate meetings, receptions, luncheons, workshops, travel/accommodations, etc.) for completing activities and/or delivering services in accordance with the Principal’s job description
Maintain a wide variety of complex manual and electronic documents files and records (e.g. contacts, time sheets, personnel files, correspondence files)
Maintain information, databases, etc. for providing up-to-date information and/or historical reference in accordance with established School policy and guidelines
Manage public relations issues, meeting arrangements, account balances, etc. for achieving goals and meeting target dates in compliance with established School policy guidelines
Oversee work activities within the office for organising assignments, monitoring progress, and ensuring completion within established guidelines
Perform other related duties as assigned for ensuring the efficient and effective functioning of the School
Prepare a wide variety of complex written materials (e.g. correspondence, agendas, minutes, event programs, bulletins, reports, etc.) for communicating information and/or creating documentation in compliance with established School guidelines
Represent the Office of the Principal in her absence for addressing matters that require immediate attention
Respond to a wide variety of calls, concerns and/or complaints for resolving problems, providing information and/or referring to appropriate personnel
Schedule a wide variety of activities (e.g. appointments, meetings, travel reservations, accommodations, etc.) for making necessary arrangements for Heads of Schools.
Person Specification:
Education: University degree or diploma relating to the field, preferred but not essential
Experience: Minimum 3-5 years’ administrative experience, preferably working in an educational setting
Competencies:
Maintains confidentiality and exemplifies personal and professional integrity
Exhibits exemplary written and spoken English
Demonstrates competence in computer technical skills using Word, Excel, Publisher, PowerPoint and other related programs/software for educational and business office use
Accurate proofing and ability to produce high quality first drafts
Excellent organisational and interpersonal skills to aide in daily contact with a diverse multi-cultural population; mature judgment, courteousness and professional demeanor
Demonstrates skills in forward thinking and being able to anticipate and prioritise work
Ability to multi-task and juggle timelines
Ability to work creatively and independently
Ability to work under pressure
High energy and enthusiasm
Attributes:
Team player
Flexibility
Excellent communication skills
Time management and organisation
