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Job Description
ABOUT THE ROLE
The Accountant – Payroll & Payables is responsible to ensure timely disbursement of crew salaries, petty cash, cash to masters and booking of those expenses, corporate Book-keeping and to provide assistance under fund management and bank reconciliations.
KEY ACCOUNTABILITIES
CREW PAYROLL PROCESSING
- To ensure timely, accurate and efficient Monthly processing of Crew Payroll for MENA/SUBSEA/AFRICA and TENGIZ project
- To coordinate with Crewing Coordinators to ensure accuracy of the Employee Masters in Ns5.
- To handle the administration of the electronic timekeeping of NS5, ensure that all onboard within the payroll period is included
- To Verify the correctness of all allowances such as approved sea staff claims and deductions such as Cash to Master being inputted in NS5.
- To Guarantee the precision of the payroll report processed by detailed checking of each and every individual joiners/ leavers, their contracts and tickets.
- To ensure the timely processing, securing approvals and disbursement of salaries.
- Prepare the bank proof list, upload in Online banking, secure authorizations from Signatories _ Finance Manager and Regional Director.
- To oversee that all disbursements are processed by bank and are received on individual bank accounts accordingly.
- To post accounting entries for all the payroll transactions and reconcile account codes during month end closing.
- To do Crew Salaries analysis, comparison of budget versus Actual and discuss reasons of variances
- To attend to Auditors both Internal and external, provide audit requirements needed.
CASH TO MASTER (CTM)
- To arrange Cash to Master Top up 1st week of every month for all vessels.
- To do online payments for Agents after approvals from Country Manager, Regional Director and Finance Manager in all CTM correspondence.
- To get Disburse to crew report from vessels every 20th of the month and book in JDE.
- To ensure that all crew cash advances (CCA) disbursed be deducted on their salary in the month taken.
- To reconcile the books monthly for Cash on Board the vessels and Crew Cash Advances
CORPORATE BOOKKEEPING
- To handle all accounting, invoice booking & payment processing related to Corporate DMCC entity
- To support in posting month-end accruals, expense recharges, budget vs actual analysis.
- To support in schedule preparations and audit requirements relating to Corporate DMCC entity
ACCOUNTS PAYABLE & CREATION OF AFE
- To support MENA Accounts Payable team
- Creating AFE
PETTY CASHMANAGEMENT
- To disburse petty cash forapproved cash expense claims, Cash Advances for visa processing, business travels after approval is verified in accordance with the MOA
- To ensure settlement of the Cash Advances taken for visa processing and business travels
- To ensure that Cash disbursed are recorded on time and Petty Cash Account in the books is updated daily.
- To ensure Cash on Hand tallies with the balance in the petty Cash Account in the books.
- To summarize petty cash transactions when requesting for replenishment, secure approval and facilitate for encashment to bank.
QUALIFICATIONS AND EXPERIENCE
Minimum Qualifications:
- Bachelor’s degree in finance or equivalent
Minimum Experience:
- Must have minimum 2-3 years experience in a similar role
- Experience in managing payroll for staff working under a rotation system
Key Attributes
- Expert knowledge in MS Excel and ERP package
- Working knowledge in JD Edwards preferred
- Microsoft Office (Excel, Word, PowerPoint)
