Description:
Location: Dubai (Female candidates as per current Requirement)
Immediate Joiner Preferred
Salary up to 6k
Basic Job Responsibilities:
You will be responsible to provide an excellent and consistent level of administrative support to General Manager
The Executive Secretary is responsible to provide strong and efficient administrative support and to ensure that the strict confidentiality is maintained in dealings with all work related matters
Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements.
May revise system or schedule as required to ensure timely approvals and distribution.
Ensures changes to document in a timely fashion in order to meet set deadlines.
Tracks and keeps records of documents.
Follows standardized procedures but may have to use discretion to complete project.
Ensures document tracking and production system is maintained.
Prepares and maintains a document control system for all forms of documentation.
Assures that all completed documents have been signed-off by the appropriate personnel.
Implements and follows company quality assurance program procedures
Minimum Requirements:
answering calls, taking messages and handling correspondence
maintaining diaries and arranging appointments
typing, preparing and collating reports, filing
organizing and servicing meetings (producing agendas and taking minutes)
managing databases
prioritizing workloads
implementing new procedures and administrative systems
liaising with relevant organizations and clients
coordinating mail-shots and similar publicity tasks
logging or processing bills or expenses
At least 5 years of experience in UAE with similar capacity preferably in Real Estate or Construction Industry.
Good customer service, communication skills, administrative and interpersonal skills are necessary.
Knowledge of MS Word, Outlook and Excel.
Fluent in English.
Background in Real Estate will be a plus.
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