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Job Description
?Ensure that all materials purchased are of appropriate quality and price and are timely delivered.?Generate all required procurement documentation and impeccably maintain records and files.?Prepare payment requests and collect all needed documents to facilitate payment submission.?Provide all needed information and documents to finance as per IRC and donor policies and procedures.?Coordinate with Finance Department to make sure the payments are delivered to the suppliers.?Assist program staff with raising purchase requests (PRs) and provide price estimations of goods requested when possible.?Conducing regular market surveys for commonly purchased goods and services.?Coordinate transportation of procured items to other IRC locations.?Be an integral part of the procurement team and support all members under the supervision of a direct manager.?Collect needed documentation from different departments and sites and lease efficiently.?Update relevant staff about the status of his/her request and delivery and maintain regular contact with supervisor on matters of procurement.?Assist in updating the Purchase Request Tracking Sheet (PRTS) and other procurement Tracking Sheets regularly.?Keep good track of supplier?s performance and maintain a database of good and reliable suppliers for different categories of supplies, services and goods?Maintain an accurate and organized filing system for both hard and soft copies.?Achieve high levels of customer satisfaction through excellence in receiving, identifying, dispatching and assuring the quality of goods?Measure and report the effectiveness of warehousing activities and employee?s performance?Organize and maintain inventory and storage area?Ensure shipments? and inventory transactions? accuracy?Communicate job expectations and coach employees?Determine staffing levels and assign workload?Interface with customers to answer questions or solve problems?Maintain items record, document necessary information and utilize reports to project warehouse status?Identify areas of improvement and establish innovatively or adjust existing work procedures and practices?Confer and coordinate activities with other departments?Perform other duties as required by the Senior Supply Chain Officer and the Procurement Manager.
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