Chemonics International Hiring for Human Resources (HR) and Operations Assistant [MATERNITY COVER] at Amman, Jordan Full Time

Job Title: Human Resources (HR) and Operations Assistant [MATERNITY COVER]

Program: Recycling in Jordan Activity (JRA)

Job Classification: Short-Term Local Support (3 to 4 months)

Start Date of Position:  June 1^st, 2022

End Date of Position:   September 30^th, 2022

Reporting to:  Operations, Procurement, and Logistics Manager

1. BACKGROUND

The Recycling in Jordan Activity is a 5-year project funded by the United States Agency for International Development (USAID) and implemented by Chemonics International.  The project seeks to increase commercial sector utilization of recycling services in Amman, utilizing a market systems approach. The Recycling in Jordan Activity will work with private recycling firms, the commercial sector, the Ministry of Environment (MoENV), and the Greater Amman Municipality (GAM) to increase recycling through the following three objectives:

1. expand and improve private sector-led recycling services.
2. generate greater demand for and utilization of recycling services within the Amman commercial sector; and
3. increase local and national government support for solid waste management.

The Recycling in Jordan activity will increase the competitiveness of recycling and invigorate the circular economy using a market-based approach, strengthening market linkages, and improving the enabling environment. As the recycling sector becomes more competitive, the project will support it to capitalize on opportunities to boost commercial sector use of recycling services.

2. PRINCIPAL POSITION OBJECTIVES, BASIC FUNCTIONS/CRITICAL TASK

The HR and Operations Assistant is a support position. The main responsibilities are providing administrative assistance to the project. The HR and Operations Assistant reports to the Procurement and Operations Manager who shall be responsible for coordinating his/her assignments and supervising his/her work.

3. DUTIES AND RESPONSIBILITIES

• Assists with complete and thorough inventory of all property of the JRA project
• Assists the Procurement and Operations Manager with maintenance of personnel files (complete and accurate)
• Assists the Procurement and Operations Manager with tracking local insurance contracts (health, personal accident, and property)
• Assists with overseas and domestic travel arrangements, clearances and hotel reservations for all short-term consultants traveling to the field, and local staff traveling to conduct site visits or to regional offices
• Translation of any program or office documentation, as required
• Ensures that the photocopier and other office equipment is well maintained, operating properly and ensures adequate supply of consumables. Ensures that vendors are honoring maintenance contract terms
• Establish and maintain appropriate filing systems for office correspondence; receive and dispatch mail
• Ensure that the office is run in a professional and responsible manner including hosting guests, cleaning, receptionist duties and general contact and liaison with outside agencies
• Provides support towards implementing training events, as needed
• Assists in establishing meetings for consultants and ensuring consultants receive information needed prior to an assignment
• Assists in the provision of rapid, efficient and effective coordination on any emergency employee situation as may arise and injuries to employees during working hours
• Assists in coordinating with the local import/export authorities to get project commodities and expatriate household effects in and out of the country
• Other duties as assigned by the Procurement and Operations Manager.

4. MINIMUM QUALIFICATIONS

• High school diploma required; Bachelor’s preferred
• Minimum one to two years of relevant experience working in reception, office administration, or a similar field
• Strong interpersonal skills and ability to work with culturally diverse staff
• Excellent organizational and communications skills
• Demonstrated ability to work in a professional manner with fellow staff members, visitors, partner organizations including international and local NGO’s, government authorities, and the general public
• High computer literacy, with experience in e-mail, word processing, and spreadsheet management
• Experience working with international organizations or donor-funded projects preferred
• Proficiency in English required, Arabic fluency required.

5. LOCATION OF ASSIGNMENT

The HR and Operations Assistant will be based in the project’s office in Amman, Jordan.