Charles Russell Speechlys Hiring for Administrator – Bahrain or Qatar Job at Manama Full Time

Role and Responsibilities (this is a broad but not exhaustive list)

• Contacting clients, agents, referrers, search providers and other parties’ solicitors to progress conveyancing transactions.
• To build relationships with clients and internal and external contacts on behalf of the team.
• Attend clients/contact in person, on the telephone or via video conference.
• Request documentation from seller’s solicitors and clients.
• Ensuring documents are returned by clients and prompting them to progress the transaction.
• Opening up new files.
• Dealing with the on-boarding process to the extent of ensuring that the clients have returned the appropriate documentation to comply with the Money Laundering Regulations.
• To maintain and update the filing systems.
• To respond to emails within the service level agreement.
• Making telephone calls to update all parties to the transaction.
• Attending seminars/property shows/exhibitions as required.
• Sending deposits and stage payments to the seller’s solicitor by the payment date.
• Chasing clients for stage payments.
• Assisting clients to successfully meet the strict deadlines of the developers.
• If required by the fee earner (and over time and under direct supervision);

o Assist with the preparation of Reports on Title;

o Order searches;

o Prepare exchange financial statements;

o Prepare files for exchange to include priority searches and checking all documents and deposit has been received by the client;

o Draft precedent land registry applications;

o Prepare files for completion to include final searches, drafting completion; statements and liaising with clients for balance of funds; and

o Service of notices following completion.

• To assist our fee earners in handling conveyancing cases (and over time and under direct supervision);

o To prepare full set of conveyancing documents for sale and purchase of property, mortgage and discharge as well as tenancy related documents;

o To conduct searches and handle stamping, adjudication and registration procedures;

o To undertake clerical and administrative work as may be allocated from time to time;

Person specification

• IT Skills to include Outlook, Word, PowerPoint and Excel.
• Well organised and strong administration skills
• The ability to prioritise and work to strict deadlines.
• Self-motivated and have a positive approach to working under pressure in a busy environment.
• Excellent attention to detail.
• Good telephone and client facing manner.

For a detailed specification please download the job description in the documents section of this page.

Clicking ‘apply’ will direct you to the application tracking system, hosted for us by Reach-ATS.com.