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Description:
We’re hiring a motivated “Real Estate Administrative Assistant” to join our growing team!
Responsibilities include administrative duties such as keeping track of all transaction documents in the client database for our real estate agents, monitoring and notifying clients of essential deadlines, complying with legal procedures, and planning appointments and final walkthroughs. The ideal candidate should be a great communicator who is driven and highly detail-oriented. If this position interests you, start your application now!
Real Estate Administrator Responsibilities!
Monitor deadlines and provide notices to appropriate parties when necessary
Schedule necessary appointments with all parties, including open houses and the final walkthrough
Compile and distribute weekly/monthly reports and communicate key results to the rest of the team to ensure company goals are being met
Deliver concierge-level customer service to sellers, buyers, and lenders to improve customer satisfaction ratings
Assisting the directing manager, the sales team and the accountant
Managing and screening incoming calls and emails (inquiries and needs)
Ensuring that real estate documents, agreements, and lease records are well-maintained and organised
Handling multiple real estate properties and maintenance projects
Run and execute day-to-day activities of a real estate business unit.
Handle and process customer needs and requirements relating to real estate deals.
Interact with clients, owners, tenants and lessees and handle their requests and needs.
Assist and support real estate attorneys in handling litigation cases.
Prepare drafts, agreements, leases and other related documents.
Assist and support administrative staff in processing customer requests.
Interact, plan and schedule meetings and conferences between tenants, owners, communities, project developers and attorneys as a mediator.
Maintain and manage all databases relating the real estate functions and activities.
Managing and maintaining a client database and preparing reports with details of deals and contracts
Providing assistance and support to the team in the process of handling sales, leasing and rental activities
Liaising and coordinating with real estate attorneys in addressing legal issues.
Real Estate Administrator Qualifications
Excellent written and verbal communication skills (emails and phone calls)
Since a real estate administrator/assistant, good decision-making skills must often prioritise certain tasks over others.
Strong interpersonal skills include interacting and liaising with customers and clients and working cooperatively with other staff.
Must have strong organisational skills; they must efficiently and effectively keep files, folders, and schedules properly.
Excellent multitasking skills and the ability to perform efficiently and effectively under pressure
Three plus years of professional and proven-work experience in a related field/position
