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Job Description and Requirements
CARE International established a presence in Jordan in 1948, created in the wake of the Palestinian refugee crisis. Over 70 years later, CARE has served the needs of the Palestinian, Iraqi, Somali, Sudanese, and now Syrian refugee communities. CARE’s scope of work has evolved from emergency response to long-term development programming, now encompassing an Urban Refugee Protection Program, the Azraq Camp Program, and the Sustainable Development Program. CARE International seeks a world of hope, tolerance, and social justice, where poverty has been overcome and all people live with dignity and security. In Jordan, CARE will be recognized for its commitment to the humanitarian protection and empowerment of communities especially women and girls, where rights are secured, and human potential fulfilled for all. CARE in Jordan leads humanitarian protection, economic empowerment, and civic engagement interventions for women and girls from poor and vulnerable communities in the fight to overcome poverty, gender-based violence, and social injustice. We nurture accountability, leadership and political will internally and among our partners to achieve this mission. CARE values equality, integrity, transformation, excellence, diversity, and respect for the dignity and worth of every human being, where we affirm the dignity, potential, and contribution of all; communities we work with, partners, donors, and staff. CARE is committed to safeguarding and promoting the welfare of children, young people and adults and expects all staff and volunteers to share this commitment. We will do everything possible to ensure that only those that are suitable to work within our values are recruited to work for us.
The function of the Finance Assistant is to ensure the effective and efficient financial operations of the Country Office (CO). The Finance Assistant will assist in the processing and recording of payment transactions in timely and accurate manner. This position will assist Finance Officers in Reviewing, Filing, and Scanning of vouchers in addition to financial data entry in to the financial software timely and correctly. The incumbent is also responsible for preparation of bank reconciliation statements and cash recap on a monthly basis, follow up for the settlement of project/travel advance with CARE staff and vendor advances with procurement. The Finance Assistant profile includes: very strong accounting and finance knowledge, analytical skills, attention to detail, ability to work effectively under time pressure, team player, and proactive individual with ability to offer structured guidance, ability to ensure that the right priorities are identified and proven experience of training of non-finance staff, and proficiency in Excel and financial software packages.
Responsibilities and Tasks:
Responsibility 1: Cash disbursement.
– Check invoices by verifying mathematical accuracy and ensuring that appropriate procurement authorization and supporting documentation are attached.
– Consult with Administration and Procurement staff at all times on completeness of supporting documentation for all payment requests, and take necessary action to expedite settlement of all outstanding invoices or utility bills.
– Check all payment requests for travel related expenses and advances to staff ensuring that payments are supported by the relevant documentation i.e. TER,
– Review and adjust outstanding advances, pre-paid, accruals, for house rentals, office building rental etc.
– Prepare disbursement vouchers, checks and bank transfer requests and ensure all the supporting documentation is attached and bank account information is correct and updated.
– Make sure all CO financial are archived in timely and accurate manner.
Responsibility 2: Cash reconciliation
– Review the cash receipts from the bank and cash officers.
Responsibility 3 : Sub-ledger Monitoring
– Review and monitor sub-ledger balances for more than 90 days.
– Inform the concerned staff for the settlement of their advances within the time limit.
– Inform the Administration and Procurement departments for the settlement of old outstanding balances with the vendor.
– Inform Project Managers on old outstanding balances under sub-grant account.
Responsibility 4: Daily scanning and filing
– Ensure day to day filing and scanning the vouchers and GL
Responsibility 5 : Emergency Response / Staff Security
– Take a lead role in facilitating timely, quality administrative support function delivery in the time of emergency response
– Guides and supports management on staff security concerns
– Promote a safe and secure work environment; foster a safety and security culture; and ensure consistent application of, and compliance with, CARE Jordan safety and security policies and procedures.
Responsibility 6 :
Other duties and Responsibilities assigned by the supervisor
QUALIFICATIONS:
Education / Required:
– BA degree in Accounting or equivalent combination of education and work experience.
Desired:
– An advanced degree in any related area
Experience
Required:
Fresh graduate
Desired:
Prefered 2 years of experience in NGOs – Development oriented NGOs experience
Technical skills
Required:
Good communication and presentation skills;
Well organized and ability to act in a professional and ethical manner;
Firm belief in teamwork, gender equality, participatory approach and sustainable development.
High level of expertise in using Microsoft Word & Excel
Excellent communication and writing skills
Detail oriented
Multi-tasking
Ability to work under pressure
Excellent interpersonal skills, ability to work on one’s own and complete tasks and produce high quality output.
Should be customer focused, communicating with impact and managing performance effectively.
Proactive in problem solving, initiating actions and making operational decisions.
Desired:
– Experience of Financial software such as the people soft System
Human relations skills
The Human Relations Skills for this position are designated as Basic: courtesy, tack and effectiveness in dealing with others in everyday working relationships, including contacts to request or provide information.
Competencies:
CARE Core Competencies:
Respect – Behaving in a manner that reflects a true belief in and appreciation for the dignity and potential of all human beings. Gaining other people’s confidence and setting an environment of trust and openness.
Integrity – Maintaining social, ethical, and organizational norms; firmly adhering to codes of conduct and ethical principles inherent to CARE.
Excellence – Setting high standards of performance for self and/or others; assuming responsibility and accountability for successfully completing assignments or tasks; self-imposing standards of excellence rather than having standards imposed; ensuring interactions and transactions are ethical and convey integrity.
Diversity – Promoting, valuing, respecting and fully benefiting from each individual’s unique qualities, background, race, culture, age, gender, disability, values, lifestyle, perspectives or interests; creating and maintaining a work environment that promotes diversity.
Other Competency:
Customer Focus – Making customers and their needs a primary focus of one’s actions; developing and sustaining productive customer relations.
Information Monitoring – Setting up ongoing procedures to collect and review information needed to manage an organization or ongoing activities within it.
Planning and Organizing – Establishing courses of action for self to ensure that work is completed efficiently and effectively in accordance with CARE’s core values.
Collaboration – Working effectively and cooperatively with others toward shared goals; establishing and maintaining principle-centered working relationships.
Initiating Action – Taking prompt action to accomplish objectives; taking decisive action to achieve goals in times of uncertainty or in fluid contexts; being proactive.
Follow-up – Monitoring the results of assignments, or projects, considering the skills, knowledge, and experience of the assigned individual and the characteristics of the assignment or project.
Applications can be submitted until 11th March 2023, after that interviews will start for applicants
