You will be responsible for the front desk, including meeting and greeting visitors, answering and connecting incoming calls, as well as performing miscellaneous related administrative tasks and providing back up assistance to Operations team.
Your responsibilities will include:
Greet visitors in a professional and courteous manner, direct all visitors to sign in, and notify appropriate employee(s) of their visitor’s arrival.
Track and properly log in/out all visitors.
Manage and assign guest and client meeting rooms.
Manage and assign guest security access cards.
Answer calls to switchboard and route calls promptly to appropriate destination and according to company guidelines.
Take accurate messages – obtain caller name, time of call, company name, etc., and forward caller in to voicemail as appropriate.
Managing and co-ordinating all mail, log incoming packages/mail from a variety of couriers.
Manage all meeting room requests (Resource Scheduler).
Oversee and controlling the medicines when required.
Arrange with Office Attendants for visitor refreshments. Aligned with catering suppliers for meetings in the office
Arrange transportation services for clients and visitors when needed.
Maintaining contact with external vendors and suppliers.
Follow up any office requests/queries/suggestions and maintenance problems reported from meeting rooms and reception area.
Managing databases and maintaining information as well as performing analysis and creating reports.
Manage and assign new joiner office access cards.
Manage new joiner photoshoot sessions.
Assisting with Operation team of Office Events as well as other office related projects/tasks.
Maintaining stock control of all reception items, stationary and medical equipment.
Handling and monitoring petty cash, liaising with Finance for replenishment.
Performing general office duties/office support such as faxing, updating of email distribution lists etc.
Provide administrative support when required; printing, binding, copying, faxing, scanning and filing, perform other office duties as assigned.
Performing other office duties as assigned.
Support with RFP requests and submissions
Our business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs.
Doha, Qatar S QA Full time Education- A professional or academic qualification (degree level or equivalent), or extensive relevant and...
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