Job Function/ Description:

To welcome visitors in person and guide them to the offices, meeting rooms.
To answer landline phone calls, faxes and info emails and address it to the related persons.
To arrange meetings, appointments and any other events for the Country Director and office staff ensuring all requirements are being prepared.
To Ensure arranging and preparing the meeting and training rooms as requested.
To support office staff in documents photocopying, scanning and archiving.
To support HR department in any related tasks as requested including calling candidates, conduct phone screening, arrange for tests and interviews and send email invitations including the interview/test details and office location.
To assist visitors and employees in any inquiry around the office.
To supervise the Office clerk and oversee the office cleaning condition.
To manage office supplies, keeping records for the store items, raising the required purchase requests and ensure staff take their needs of the supplies.
To monitor and follow up on visitors and staff log sheets and share reports with related persons as requested.
To maintain Mail log sheets and update it continuously and share reports on a weekly basis.
To perform other duties as assigned.

Required Education & Experience:

Bachelor degree in Business Administration, English literature or any related field with 1 year of experience in similar field

OR:

Diploma in Business Administration, English literature or any related field with at least 2 years of experience in similar field.

Skills Required:

Friendly and confident personality.
A smart appearance.
Good spoken and written communication skills.
The ability to stay calm under pressure.
The ability to be polite but firm when dealing with difficult, impatient or upset people.
Good organizational skills.
Basic IT skills.
The ability to follow safety and security procedures, and put them into effect.
The ability to use office equipment such as switchboards, fax machines and photocopiers.
An interest in the work of the organization.

Blumont Hiring for Office Assistant – Receptionist at Amman, Jordan Full Time

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