Blumont Hiring for HR-Incentive Based Volunteer Assistant at Al Zaatari, Jordan Full Time

Summary:

The HR/Incentive Based Volunteer Assistant will be responsible for all matters regarding the IBVs inside the Za’atari camp including the hiring procedures, contract renewals, experience letters, managing the IBVs data, answering inquiries and supporting in any received complaints. The HR/ IBV Assistant will make sure to work in compliance with BLUMONT HR policies and procedures.

Job Function/ Description:

• Process, verify, and maintain documentation related to the IBVs hiring, personal files and information lists.
• Responsible to work and follow up on the full recruitment and selection process for the required IBVs in the Zaatari camp in compliance with UNHCR IBV SOP and Blumont internal policies and procedures.
• Be the focal point with UNHCR for any eligibility hiring checks, exception requests and any related IBVs matter.
• Responsible for the hiring arrangement for the selected IBVs within the organization including preparing contracts and maintaining files and documents.
• Manage and update the IBVs data lists and share reports on a monthly basis.
• Prepare the required experience letters in accordance with Blumont policies and procedures.
• Responsible for the Recruitment WhatsApp number responses for any received inquiries.
• Responsible for giving feedback and updating the inquiries list shared by the protection team for any related complaints or inquiries.
• Responsible for following up on the IBVs monthly timesheets and checking them.
• Responsible for the preparing and calculating the monthly IBV stipends with all needed signed and approved documents and provide accurate reports.
• Responsible for updating the e-wallet data for the IBVs to receive their monthly stipends.
• Deliver Code of conduct and HR orientation sessions for new hires and as annual refreshers for the IBVs and regular Blumont employees.
• Follow up on the IBVs contract end date and actions required to avoid any gaps in filling the IBVs positions.
• Assist printing scanning, filing all documents related to department responsibilities.
• Assist in preparing official letters (employee certificate, experience letters, employee change status form, authorization of hiring. etc.) and any other documents as requested.
• Assist HR team in Amman officer with any HR Transaction needed.
• Other related duties as assigned by the direct supervisor.

Required Education & Experience:

• Bachelor degree in Management, Business Administration, industrial engineering or any related field.
• Preferably to have certificates in the Human resources field
• Minimum of 1 year experience in the Human Resources field, preferably in the INGOs field.

Skills:

• Effective oral and written communication skills. 
• Excellent interpersonal skills.
• Skills in database management and record keeping. 
• Able to exhibit a high level of confidentiality. 
• Excellent organizational skills. 
• Must be able to identify and resolve problems in a timely manner.
• Must be able to gather and analyze information skillfully.