ALEC Engineering and Contracting L.LC. (ALEC), part of the Investment Corporation of Dubai (ICD), is a large construction company with related businesses operating in the GCC with a presence in Africa. ALEC has consistently evolved and grown over the last 20 years to become a trusted partner for the execution of complex and iconic construction projects. The company builds and provides construction solutions to exceed our clients’ expectations for quality, safety, functionality, and aesthetics.
ALEC has extensive experience in complex projects across diverse sectors including airports, retail, hotels & resorts, high-rise buildings, themed projects as well as construction management, design management, estimating, cost planning and procurement.
ALEC also possesses a Design and Build capability, which enables us to provide integrated construction solutions to our clients. ALEC offers its clients a complete turnkey solution with construction, MEP, fit-out, energy efficiency solutions and solar opportunities, facilities management capabilities, heavy equipment rental as well as technology systems.
We are currently seeking a highly motivated and experienced Site Administrator to join our team in Sindalah Island, NEOM.
Position Overview
To manage the site administration functions, interfacing with the site employees, client representatives and support office departments. Covering administration on site for HR, procurement, time and attendance, finance and communications.
Core Job Functions
To be the point of contact on site for any administration query
2. To ensure ALEC policies and procedures are followed in the site office
3. To manage the Receptionist, Office Assistants, drivers and cleaners, delegating tasks and objectives
4. To support the Contract Manager and Commercial Manager with any administrative duties e.g.
minute taking, typing, document flow between site and DIC functions (HR, Payroll and Finance)
5. To provide the client with administrative support if required
6. To oversee the site office facilities to ensure they are appropriately managed and maintained, with respect to general layout, faxes, printers, stationary cupboard etc
7. To oversee the driver schedules ensuring that all staff who require transport are accounted for
8. HR Administration
9. Finance Administration
10. Time and Attendance Administration
11. Procurement Administration
12. Communications Administration
To update communications boards on the site with any new bulletins and updates
To work with the Marketing and Communications Coordinator to ensure signage on site is as per the ALEC specification and the contract documentation
Requirements:
Skills & Abilities:
1. Qualified Business Administration or similar
2. Excellent communication skills (verbal & written)
3. Advanced in use of MS Office (Word, Excel)
4. Minimum 2-4 years supervisory experience in an administration role
5. Ability to organise a large group of people
6. HR experience would be an advantage
When applying, please ensure you include your CV
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