In this position, you are responsible for:
You will also ensure that you:
Legal:
Arranging Documentation: Ensure that documents required are completed (Booking Form, Booking Deposit Receipt, Tenant Information Sheet, Valid Passport Copy with Visa Page Residence, Correct Lay-out, Trade license copy for Corporate Booking, Power of Attorney for Authorize Signatory and Allotment Letter for Al Futtaim Staff). Prepare LAF for higher management signature. Prepare lease agreement contract as per the approved LAF. Collect payments and issue receipt. Dispatch tenant’s executed copy. File tenants documents (LAF & Lease Agreement) according to the property and unit number
Asset/Property Management: Assisting the Leasing Admin team to draft all hardcopy correspondence and documentation with regard to the lease agreements that are to be renewed or re-geared, as above.
Special Projects: Ownership of a limited number of leases, based on volume, to be processed and executed.
Progress Reports: Assists the Leasing Admin team on the preparation of the progress reports on weekly/monthly/annual basis as appropriate, including tenancy schedules, renewal schedules, rent concession sheets, and tracking sheets.
Brand Profiles: Maintenance of a Brand Profile Log and responsible for receiving “Shop Application Form” from prospective tenants. Communication with prospective tenants will be required.
Administration: Assist the Leasing Admin team in updating tracking sheets, preparing presentations as well as LPO’s. Also responsible for inventory management of office supplies & replenishment, hard & soft filing for Retail & Commercial Portfolios and other ad hoc admin tasks as set by the Lease Admin Manager.
In collaboration with the Leasing Admin Manager, is responsible for data entry and maintenance of records as follows :
Ejari: Responsible for inputting of all lease contracts (for Commercial and Retail) in Ejari system.
In this position you will operate within the boundaries of:
Minimum Qualifications and Knowledge
Minimum Experience
Job-Specific Skills
Leasing programme implementation
Measuring effectiveness
Managing people
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