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Job Description
Purpose of the Job:To ensure internal and external customer satisfaction through the timely, effective and efficient completion of a depots? administrative processes.Key Responsibilities:
- Ensure that Rental Agreements are completed with all information & required documentations.
- Handle customer enquiries in an effective and efficient way and maintain updated log.
- Purchase materials and services as requested from third party suppliers, such as transport, fuel etc. and ensure completion of LPO?s.
- Check on daily basis the invoice proposal and automated ABI reports to ensure proper follow up and action.
- Compilation of weekly Flash Revenue Report and submit to business analyst.
- Ensure that depot documents are controlled, updated and maintained in line with Aggreko polices & procedures.
- Compilation and submission of Inventory verifications.
- Ensure updating the outstanding distribution orders in the ERP system.
- Manage the available ?credit? with cash hires to ensure no bad debts, and follow up credit customers? status approval by agent.
- Assist agent?s staff with debt collection when required.
- Assist the area manager in other admin and office coordination duties.
- Displays a commitment to Operational Excellence activities.
- Aggreko places a strong emphasis on Quality, Health, Safety and Environmental protection. It is a requirement and moral obligation of each employee to be actively committed and accountable for compliance to the Aggreko Health, Safety & Environmental policies, procedures and local legislation, and ensure completion and validity of all minimum QHSE training and objectives required by the company.
- Any other duties considered related essential for effective operations and service as requested.
Person Specification
- College Degree in administration or relevant qualifications
- Minimum 3 years of experience in related field
- Availability to travel as and when required
- Depot based job requires light physical effort
Desired Skills
- Well-developed interpersonal and communication skills
- Fluent command of English language, spoken and written
- Experience in an ERP system is desired
- Effective planning organizational and time management skills
- Good Keyboard skills and computer literate
- High level of commitment and loyalty
- Quality oriented with attention to details and capable of working to deadlines
- Capable of working on his/her own initiative
- Able to work long hours in demanding conditions
ALWAYS ORANGE – AGGREKO VALUES & BEHAVIOURS: BE DYNAMIC : Using our entrepreneurial passion to deliver & making great things happen.
- Act like Owners
- Stay Nimble
- Love what we do
BE EXPERT: Using our blend of experience, expertise & planning to keep us ahead of the game.
- Love the Discipline
- Use our expertise
- Excel under pressure
BE TOGETHER: Asking the best of each other, harnessing our skills and diverse skills to grow stronger together.
- Play for Team Aggreko
- Demand Accountablity
- Value Difference
BE INNOVATIVE: Learning from the world for a better today & great leaps tomorrow.
- Look Up and Out
- Learn and Adapt
- Create our Future
Direct Reports
- No direct reports
About UsWe are the people who use our big boxes to make a massive difference. We believe in the positive impact of power and the ability to control temperature. We believe what we do opens up opportunity and creates potential for individuals, communities, industries and societies over the world. We believe when we work together we can do anything. We believe in the power of our team. We are the people who keep the lights on. And we recruit the best talent, too.Our four values help us get even better at what we do. It?s the Aggreko way of working ? we call it Always Orange.Always Orange means:Being dynamic: We?re nimble and are always ready to react to an ever changing world.Being expert: We know our stuff, we?re great under pressure and we thrive in our busy, fast-paced, deadline-driven environment. We use our experience to make a difference. We know how to challenge and we have the courage of our convictions.Being together: We play for Team Aggreko and value the expertise of everyone around us. We?re accountable and we hold others to account.Being innovative: We never miss an opportunity to learn, to look out, or to be better.Aggreko is an equal opportunity employer. We are committed to providing an inclusive environment that allows each employee to be their best based upon their merit, talent and aspiration. We do not discriminate, and we abide by the laws in the locations in which we operate.
Keyskills :
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