Responsibilities
– Managing the Director of Operations office.
– Understanding the overall operations, projects and manpower details
– Preparing timely administrative and operational reports (daily, weekly and monthly)
– Reporting and controlling the overall deployment of staff
– Management of relievers, outsourced staff and newly joined staff deployment
– Maintaining the records and details of all operations staff
– Planning and managing operations staff vacations
– Following up with all parties including HR, procurement and operation teams for requests and deliverables
– Drafting letters, memos and policies
– Administrating meetings and preparing minutes of meeting
– Documents control and archiving for operational and administrative documents
– Coordinating with HR for recruitment, interviews, etc… and maintaining an updated recruitment report at all times.
– Preparing monthly operational reports to Clients
– Monitoring overall WO status
– Coordinating Operational Meetings
Qualifications
– ERP/CMMS/CAFM experience
– Facility coordinator and document control experience is a plus
– Degree in administration or equivalent
– Minimum 3-year experience in operations/projects administration and management.
– Minimum 5-year in administration
– Excellent interpersonal communications skills are required.
– Able to interact with all levels of the organization and third parties
– Excellent skills in Microsoft Office, specifically Excel is a must
– Excellent skills in reporting, letters, emails and communication
– Ability to multi-task and coordinate with different parties
– HR & Administration experience is a plus
– Experience in Facilities Management company is a plus
– Experience in large companies (1000+ employees) is a plus
– Organizational and time management skills
– Willingness to learn
– A team player.
Requirements
– Female Candidates Preferred
– Valid QID With NOC or Family Sponsor
– Able to join Immediately
– Locally available candidates
Job Type: Full-time
Ability to commute/relocate:
Expected Start Date: 01/10/2022
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