1. Background and Justification
Ensure effective and seamless administrative activities in WRO in the areas of budget, finance, procurement, human resources, general administration through coordinating the administrative services, oversee that deadlines are met and timely actions are taken.
2. Job Description
To ensure that effective WHO country presence is established to implement WHO country cooperation strategies that are aligned with Member State’s health and development agendas, and harmonized with the United Nations country teams.
Under the supervision of the Head of Country Office, Bahrain, the Administrative Assistant is the focal point for all human resources (HR), procurement, finance and workplan budget responsibilities in the WHO Representative’s Office (WRO), coordinate and liaise with Human Resources unit (HRS), Budget and Finance unit (BFU), Global Service Centre (GSC), country offices and other stakeholders. Daily work is performed independently, and non-routine matters are discussed with the supervisor to obtain clearance/views on recommended course of action.
Established procedural and office guidelines are available. The incumbent is expected to exercise considerable judgment and initiative in the application of the guidelines, and select an approach to work where precedents do not exist.
*Summary of Assigned Duties (Describe what the incumbent has to do to achieve main objectives; include main achievements expected)
The incumbent will perform the following duties:
With whom (indicate title only) and for what purpose does the job require contacts?
Title of person contacted
Subject and purpose of contact
Within unit/Department
HWCO and All technical /administrative staff
Within Organization at duty station
CO staff, non staff and visitors
Within Organization outside duty station
EMRO, HQ and GSC
Outside the Organization
Suppliers of goods or services, National Staff in Ministry of Health, Staff from other UN Agencies, UNDP, Bank Officials
3. Recruitment Profile
Competencies: Generic
Describe the core, management competencies required – See WHO competency model – list in order of priority, commencing with the most important ones.
4. Moving forward in a changing environment
5. Ensuring the effective use of resources
Functional Knowledge and Skills
*Describe the essential knowledge and the skills specific to the position
Education Qualifications
Desirable: University degree in business administration, social sciences or related field is an asset.
Experience
Desirable: Related experience in UN or international organization.
4. Use of Language Skills
Excellent knowledge of English and Arabic. French an asset.
Other Considerations (e.g. Physical Workplace Condition, if other than normal office environment; IT Skills; etc.)
ADDITIONAL INFORMATION
WHO Competencies
Enhanced WHO Global Competency Model: https://www.who.int/employment/WHO_competencies_EN.pdf?ua=
(a) Your profile on Stellis is properly completed and updated;
(b) All required details regarding your qualifications, education and training are provided;
(c) Your experience records are entered with elaboration on tasks performed at the time.
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