Abbott Ensure Looking for Admin Assistant – Abbott Nutrition at United Arab Emirates ,  Dubai Full Time

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutrition, and branded generic medicines. Our 113,000 colleagues serve people in more than 160 countries.
At Abbott. we believe good nutrition is essential to our health and wellness. From infants to older adults, Abbott offers science-based nutrition to help make every stage of life a healthy one. Today, millions of people count on our trusted brands to help their children thrive, to provide the extra nutrition needed by aging bodies and people managing illness, or even to help people get the most out of an active lifestyle.
The individual will be responsible for the UAE region providing primary administrative and overall support and coordination, will complete special assignments and projects as required to enable efficient departmental operations. The individual will need interact with key internal and external stakeholders, so a high level of professionalism is required.
WHAT YOU’LL DO

• Assist with meeting arrangements, calendar management, travel arrangements, expense reimbursement, invoice processing and other administrative tasks as required.
• Leads, organizes, and manages all details related to event planning for corporate offsite meetings.
• Creates, edits and reviews, proofreads and manages complex documents, spreadsheets and presentations requiring aggregation of materials, inputs and comments from multiple stakeholders – demonstrated proficiency with MS Excel and PowerPoint is especially critical.
• Submits invoices payment processing.
• Provides general office support which may include, but are not limited to mail distribution, answering telephones, filing, catering, ordering supplies, etc.
• Prepares and updates reports, memoranda, and correspondence as required.
• Applies a high attention to detail and creates a high degree of organization to ensure high quality work product and adherence to deadlines. Must be very detail oriented, organized, self-motivated to follow through on requests (without requiring follow-up), and perform professionally under pressure and with limited direction.
• Leads special projects as assigned.
• Performs other related duties and responsibilities, on occasion, as assigned.
• Assist, coordinate and schedule dates for all relevant programs and events in collaboration with the field team and other stakeholders.
• Liaise with Marketing and Regional Division Managers in order to effectively plan and ensure logistical arrangements for all programs and events including venue sourcing, production of delegate badges, joining instructions, preparing program resources and ensuring effective delivery of materials to the venue.
• Ensure that all documents submitted for events are complete, accurate and compliant
• Ensure record keeping as per company policy and compliance requirements

EDUCATION AND EXPERIENCE, YOU’LL BRING

• A Bachelor’s degree in Business Administration or equivalent is required.
• Minimum 3 years administrative experience in a multinational environment/healthcare industry is mandatory. Accounting experience would be an advantage.
• Commitment to work outside of normal working hours on occasions when required for program or event attendance (e.g., Conference and other internal offsite meetings).
• Highly proficient with Microsoft Office Suite, including Word, Outlook and PowerPoint. Experience using Excel preferred. Strong system aptitude needed as individual will need to utilize the Corporate Time Reporting system and also Travel Web site.
• Excellent interpersonal, written, and verbal communication skills.
• Demonstrated ability to handle difficult situations and/or communications tactfully and professionally.
• Able to work with people at all levels of the organization.
• Ability to handle multiple priorities and operate with a sense of urgency as required.

Follow your career aspirations to Abbott for diverse opportunities with a company that provides the growth and strength to build your future. Abbott is an Equal Opportunity Employer, committed to employee diversity.
Connect with us at www.abbott.com, on LinkedIn at www.linkedin.com/company/abbott-/, on Facebook at http://www.facebook.com/Abbott and on Twitter @AbbottNews.