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RECRUITMENT NOTICE
INTERNAL & EXTERNAL
Médecins sans Frontières
is recruiting for its project in Amman.
Part Time Human Resources Secretary
CONTEXT
Médecins Sans Frontières is a private, non-profit international humanitarian organization dedicated to providing medical assistance to populations in crisis, without discrimination and regardless of race, religion, creed or political affiliation. For more information, visit our Arabic website, www.msf-me.org.
Médecins Sans Frontières is running a reconstructive surgery program in Amman, which opened in 2006, is giving access to reconstructive surgery (orthopedic, plastic and maxilo-facial) to war wounded people providing comprehensive health cares, MSF aims at identifying and referring patients from neighboring countries (Iraq, Yemen, Syria, and other countries with conflicts) then ensuring their medical follow-up after discharge.
Médecins Sans Frontières Reconstructive Surgery program in Amman and is seeking recruitment of Human Resources Secretary on part time contract.
THE JOB
Perform secretarial administrative activities according to the instructions of the Project HR Manager and MSF rules and protocols to ensure efficient administrative support to MSF office staff.
SCOPE OF RESPONSIBILITIES
- Write and/or check official letters, reports and other documents related to the Mission
- Arrange and confirm appointments, keep a diary of absences, meetings and holidays up to date.
- Maintain a call register (incoming and outgoing) informing the individuals about the calls received during his/her absence.
- Take and prepare minutes of meetings.
- Manage all incoming /outgoing mail/packages/faxes, ensuring a proper registration and delivery to internal or external recipients.
- Monitor the person in charge of the mail and check the receipts, as well as the courier company and perform billing for services rendered.
- Manage office stationery supply and place orders on time to avoid running out of stock.
- Make the printing of copies and binding of documents.
- If the absence of a receptionist, welcome guests and visitors, ensuring that the reception area is in good, clean condition
- Inform supervisors in the case of any incident / problem.
- Help to organize internal and external events (meetings, presentations, etc) in sending invitations, ordering the catering, arranging accommodation, etc.
PROFILE
- Secondary education and secretarial related studies.
- Essential previous working experience of at least two years in relevant jobs.
- Desirable experience in MSF or other NGOs in developing countries.
- Written and verbal fluency in English and Arabic is required
- Essential computer literacy (word, excel, internet)
WORK LOCATION: Amman – Al Mowasah hospital – Northern Marka
CONTRACT: Part time contract on 50% activity rate, duration for (6) months.
Probable start date: 1st June 2022
Interested applicants should submit their application in English containing curriculum vitae, letter of motivation no later than the 9th May 2022 to the email address:
[email protected] Or through Akhtaboot website
Only candidates meeting the requirements will be called for through their email addresses.
Notice: No monetary transactions, neither demands of favors in kind, nor other types of favoritism will be tolerated in the recruitment process. MSF reserves the right to refuse hiring of a candidate having benefitted from such acts. All illicit demands of these types may be pursued through the judicial system.
