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JOB TITLE: Finance Assistant
LOCATION: Amman and field visits as needed, Jordan
REPORTING TO: Finance Manager
OVERALL PURPOSE: Working as an important member of a diverse team who is committed to serving the world’s most vulnerable with practical and compassionate care the Finance Assistant supports many of the financial activities of the programme.
On a day-to-day basis, the Finance Assistant carries out a variety of accounting functions required to ensure that the financial needs of the programme are met and that all financial transactions are carried out and recorded accurately, timely, and in accordance with donor, HQ, and Medair Jordan guidelines.
PROJECT OVERVIEW: In Jordan, approximately 85% of Syrian refugees are living in host communities where they are renting accommodation and trying to survive without the level of services offered in formal camp settings. Medair is working to help support host communities and refugee families who are not living in camps through providing cash, NFI, shelter, health, and nutrition support to meet the essential needs of the most vulnerable and increase their protection and resilience.
FUNCTIONAL LINKS
Internal:
§ Finance and HR Managers
- HR Officer and Finance Officers
- Cash and Health project staff
Other Medair management, project, and support staff
KEY RESPONSIBILITIES:
Finances and Accounting
- Carry out the day-to-day accounting functions of the programme including, but not limited to:
- Support with handing in-country cash that necessary security measures are in place and are being followed.
- Providing colleagues with needed amounts to pay suppliers’ invoices.
- Supporting colleagues in cash handling and financial transactions.
- Contribute to ensuring all financial transactions are carried out in accordance with the Medair guidelines and procedures.
- Manage the safe cashbook and ensure daily recording of expenditures.
- Perform weekly cash counts, cash inventory at the end of the month, and bank reconciliations.
- Prepares all supporting documents for any internal or external accounting.
- Prepare and process Social Security payments, Tax Payments, and bank transfer letters on time to avoid any penalties.
- Ensure the accurate scanning and filing of the supporting document.
- Other duties as assigned by supervisor.
- Support with weekly & monthly accounting functions of the programme including, but not limited to:
- Produce accurate weekly accounts within the agreed timeframe, including the compilation and finalisation of weekly expenses for designated accounts.
- Support the programme teams with the Cash Assistance programming and distributions.
- Report immediately any possible fraud or theft to the Finance Manager.
Administration
- Support with ensuring a clear and transparent paper trail is adhered to for all financial transactions and that all filing and archiving is in line with Medair requirements.
- Timely monthly scanning of all financial transactions.
Communication
- Maintain open and frequent communication, where applicable, with the Finance Manager and Finance Officer s concerning all financial issues
- Support with ensuring colleagues are informed of the required finance procedures, and be available to answer any finance related questions.
Quality Management
- Treat personal-, financial- and programme data with confidentiality
- Remain flexible to assist in other duties or other tasks as required
QUALIFICATION / EXPERIENCE:
Qualification
ESSENTIAL: Bachelor’s degree in accounting or equivalent
Work Experience
ESSENTIAL: 1 year of experience in finance
Experience in handling cash
Languages
DESIRABLE: Proficient in English.
IT
ESSENTIAL: Good working knowledge of Microsoft Excel, Word, and Outlook
SKILLS / ATTRIBUTES:
Motivation
ESSENTIAL: Enjoys a challenge, works hard to achieve objectives, compassionate
DESIRABLE: Enthusiastic, self-motivated
Team building
ESSENTIAL: Team-player with good inter-personal skills and clear communicator.
DESIRABLE: Encouraging, supportive
Adaptability and Desire to learn
ESSENTIAL:
- Capacity to work under pressure and manage personal stress levels.
- Able to prioritise work to meet deadlines.
DESIRABLE: Willingness to be stretched professionally & personally
Technical expertise
ESSENTIAL:
- Excellently organised and structured
- Good attention to detail, accurate
- Problem solving ability.
- Competent with administrative tasks
JOB COMMITMENT
Working Location: Based in Amman with some travel to other governorates
Starting date: 1/12/2024
Duration of commitment: 4 months ( maternity cover)
