LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.
A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work and our field presence in hard-to-reach areas. Our work is people-centered and community-based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures. www.lutheranworld.org/WorldService.
Specific Responsibilities:
ü Oversee program start-up and ongoing program management and administration of teams across various projects.
ü Ensure that beneficiaries are effectively targeted according to established criteria.
ü Support Project Officers in reviewing and updating work plans throughout the project in cooperation with the Programme Coordinator and relevant thematic advisors (protection, livelihood).
ü Establish and maintain effective PMER systems for both internal and external use in coordination with the program staff, including end-user monitoring to ensure that designated households are receiving standard and intended support.
ü Ensure that monthly and final reports documenting all program activities, achievements and challenges are completed
ü Work closely with the Project Officers and IBVs to develop appropriate methodologies, materials and training for individual project staff.
ü Ensure appropriate participation in relevant coordination meetings and working groups, government and other specific coordination meetings, supporting data flow and lessons learned
ü Act as focal point for the LWF Community center.
Team Management
ü Coach, train and mentor team and volunteers with the aim of strengthening their technical capacity, exchanging knowledge with the team and providing professional development.
ü Provide team members with information, tools and other resources to improve performance and reach objectives.
ü Contribute to country team-building efforts, help team members identify problem
ü Coordination with team Officers and Programme Coordinator; ensure that the program adequately and cost-effectively addresses the needs of men, women, girls and boys, rooted in an understanding of the context and other initiatives within the education, protection and livelihoods sectors.
ü Provide daily coordination with Programme Coordinator to ensure that inputs and technical quality of program activities are efficient and coordinated.
ü Coordinate with the Government Liaison to insure complying with the governmental laws and regulations.
ü Coordinate with the Government Liaison regarding all external correspondence linked to program activities implementation.
ü Ensure that all activities implemented according to government approvals.
Finance:
Support Services (Log,HR& Admin):
Logistic
Procurement;
ü Ensure the compliance with LWF procurement manual.
ü Prepare the project procurement plan with the team.
ü Follow up with the team on the project Purchase Requests.
ü Ensure the adequate filling of purchases files: item description, signatures ….etc.
ü Support the logistic on the vendor identification when needed.
Equipment Management;
ü Be the focal point for IT related issues and requests and report IT requirement to the Logistic department.
ü Ensure that IT equipment is properly installed, followed up on, and upgraded (hardware, software, network, back up, security systems and devices).
ü Ascertain equipment installation, maintenance, monitoring, and traceability (computer, power-supply, communication etc.).
ü Ensure that the documents related to equipment management are compliant with LWF policy.
ü Make sure that LWF standard storage procedures are followed; ensure the quality procedures and control the stored goods.
ü Ensuring the physical management of stocks and storage facilities.
ü Apply equipment management procedures and written certification of each withdrawal of equipment from stock.
ü Ensure that the Equipment Monitoring (EM) is used and updated correctly, as well as the quality of the data it includes.
Fleet Management;
Security;
Other;
ü Carry out any other duties as requested by the Program Coordinator.
Professional Standards
The LWF and LWF workers must adhere to the values and principles outlined in the code of Conduct.
Essential:
· BSs degree required as social sciences, busniess or any relevent field.
· Minimum 3 years’ experience in similar roles, and an adequate experience in the humanitarian field.
· Experience working in emergency/humanitarian/recovery context, desirable experience in livelihood, protection and education sectors,
· Very good to Excellent reporting skills in English.
· Excellent computer skills.
· Valid Driving license.
Context/specific skills and knowledge:
· Knowledge of the context in Jordan- both host community and refugee camps an advantage.
· Good communication and coordination skills.
· Knowledge of minimum Protection Standards.
· Strong computer skills.
· Good organizational and prioritization skills.
· Self-awareness and proven ability to operate successfully in different cultural environments.
· Ability to achieve results and maintain consistent high standards of professional behavior and achievement, including when working within remote management.
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