Log In
Sign Up
| Job Title | Business Development Coordinator | ||
| Job Grade | 7 | Salary | 1520 |
| Department | Programs | ||
| Reports to | Head of Programmes | ||
| Location | Amman with possible travel to other governorates | ||
| Staff reporting to this post: | N/A | ||
Islamic Relief Worldwide.
Islamic Relief Worldwide (IRW) is an international relief and development charity which envisages a canning world where people unite to respond to the suffering of others, empowering them to fulfill their potential, and independent Non-Governmental Organization (INGO) founded in the UK in 1984, and working in Jordan since 1997.Islamic Relief works with communities to strengthen their resilience to disasters, and we provide vital emergency aid when disasters occur. We help poor people to access basic services, including education, water and sanitation, as well as healthcare. We provide lasting routes out of poverty through our sustainable livelihoods schemes. Our integrated approach to development is transforming communities worldwide. We tackle the root causes of poverty and make sure that the world’s most vulnerable people have a strong voice and real influence in both our programs and advocacy. Islamic Relief is also a policy leader on Islamic humanitarianism, and our research programs develop distinctive, practical approaches to the key issues that are affecting our world today.
Our values and commitment to safeguarding:
IRJ is committed to preventing any type of unwanted behavior at work including sexual harassment, exploitation and abuse, lack of integrity, and financial misconduct; and committed to promoting the welfare of children, young people, adults, and beneficiaries with whom IRJ engages. IRJ expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.
The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organization.
All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records checks. IRJ also participates in the Inter-Agency Misconduct Disclosure Scheme.
In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse, and/or sexual harassment during employment, or incidents under investigation when the applicant left employment.
OBJECTIVE OF THE POSITION
To provide strategic support and management by collaborating closely with the country Program teams in Islamic Relief Jordan alongside the Regional Desk. Accordance with country strategy and donor requirements and planning, coordination, securing, management and reporting to enable Islamic Relief in Jordan to deliver on its Islamic Relief Jordan (IRJ) Country Strategy.
KEY RESPONSIBILITIES (Technical, Leadership, People and Resource management)
Strategy Implementation, Review and Resource Mobilization:
- Develop and implement lead on business development and fundraising strategy including establishing the infrastructure to grow the current annual revenue stream through e.g. solicitation, competitive bids, government grants and corporate and foundations support for Islamic Relief Jordan.
- Produce regular reports for Country leadership on business development performance analysis
- Oversee overall coherence and quality of donor relationships in the country
- Conduct a new Donor mapping focused on Donors supporting influencing projects. Research and analyse changing donor environment and strategies and advise on effective influencing of donors, linking in with Family offices (donor leads) and IRW as appropriate
- Advise on donor priorities and identify specific opportunities. Identify, pursue and successfully capitalize on funding opportunities among major particularly bilateral and multilateral donors.
- Research, analyse and maintain regular register of donor calls for funding applications including tenders, expressions of interest and requests for proposals.
- Advise on potential partnerships with other organisations and agencies and identify specific opportunities:
- Development of fact sheets on all Islamic Relief in Jordan Programme pillar initiatives in coordination with relevant programme staff.
- Strengthen the capacity of colleagues (Programme and partners where applicable) across the Country Programme (through formal training delivery, coaching and accompaniment) in the planning, securing and managing of donor/restricted funds.
- Ensure effective coordination and information flows with RDC, Family offices (donor leads) and IRW as appropriate.
- Ensure relevant internal approval processes at different levels are followed on making the decision whether or not to pursue a business opportunity
Programme Development and Bid Development:
- Project design and document production: Lead the development and writing of successful funding proposals and budgets. This will involve leading or supporting proposal development teams across the organization and, where relevant, using outsourced consultancy services. This includes organizing pre-proposal strategy sessions (e.g. Go-No-Go, Risk assessment for the award acquisition, developing win themes, SWOTs, partnering and IRJ capacity assessments); working with technical, management and finance leads on strategy; and ensuring that logframes, budgets and narrative text are developed, reviewed and edited per donor requirements.
- Provide guidance and support to development of proactive concepts, converting ideas into sellable proposals and actively participate in identifying sources of support for such proposals.
- Deliver training and support country staff with project cycle management according to capacity building needs.
- Identify programming ideas and areas of technical excellence with which Islamic Relief Jordan can cultivate donor interest.
- Subscribe to and monitor regularly electronic notices for relevant funding opportunities, and monitor websites of potential donors for information on priorities, requirements and funding.
- Track calls for proposals and funding opportunities as they are published, identify those relevant to Islamic Relief Jordan programmes; determine with Islamic Relief Jordan Country Leadership Team when/whether to respond.
- Provide bid development support as well as specialist information about donors to programme staff in order to maintain levels of funding for the Country Programme and achieve the income targets of the overall funding strategy.
- Provide leadership in the development of concepts notes and long-term quality proposals and seek multi-year funding from potential donors.
- Management of information: Direct the development and maintenance of information required for proposal development including updating capability statements, descriptions of Islamic Relief Jordan’s technical areas of expertise, country programme and/or project write-ups, development of graphics and presentations.
Donor and Family Offices relationship Management:
- Ensure the highest possible level of service to donors: Ensure coordinated communication with donors and partner NGOs. This may involve managing relationships for a portfolio of donors. Ensure quality, consistency and continuity in Islamic Relief Jordan’s approach with donors.
- Be responsible for developing good relationships with key potential donors in Jordan and pro-actively identify funding potentials, including advising and guiding Islamic Relief Jordan colleagues on country funding plans and donor liaison.
- Represent Islamic Relief Jordan as required with donors.
- Monitor regulatory revisions, proposal guidelines and application requirements for priority donors together to ensure that new proposals adhere to them.
- Develop/cultivate relationships with for-profit and other organizations to increase Islamic Relief Jordan’s opportunities for partnering for funding opportunities.
- Develop and maintain good working relationships with donor organizations, foundations, Family offices (donor leads) and IRW fundraising contracts at thereby maximize income from these sources.
- Support, build and maintain strong relationships with donors and host country government representatives: This could include representing Islamic Relief Jordan at meetings, conferences and workshops, clusters and networking with other NGOs, and working with peers and their teams to access thematic working groups, as well as other Islamic Relief Jordan teams to support their external relations efforts
- Provide quality control on all donor solicitations, reports and communications.
- Ensure sign-off of donor proposals, reports and contracts according to agreed Islamic Relief Jordan processes.
- Support preparation for audits of donor funded programs as required.
- Obtain any donor approvals, extensions (NCEs/CEs) and amendments in line with Islamic Relief Jordan standards
Grants/Awards Management & Compliance
- Ensures awards/Grants and Projects opening and closing workshop meetings and that donor policies, procedures and guidelines are clarified in the awards opening meeting.
- Provides technical advice in negotiations with institutional donors over contracts, costs, governance and accountability, and donor conditions
- Ensures that a proper awards / grants management system is in place and adhered to
- Enhances the understanding of and programme and programme support staff on policies-procedures and guidelines of donors, Family offices (donor leads) and IRW
- Works collaboratively with the HOP on regular expenses review and clarifies any deviation of policies to ensure compliance
- Offers guidance and technical support to programme, finance and logistics staff to comply with policies and procedures of donors and Islamic Relief Jordan, and undertakes quality assurance for reports for donors in country considered to be high risk, in order to help minimise any negative impact to Islamic Relief Jordan’s income and reputation
- Review and sign-off of donor submissions including Expressions of Interest, concept notes, proposals, reports, contracts and other correspondence according to agreed Islamic Relief Jordan processes.
- Ensure that donor-reporting schedules are distributed to programme leads /budget holders and finance department to ensure that donor reports will be managed on time and with the quality needed.
- Work closely with colleagues in finance and programme to ensure the timely submission of high-quality reports.
Strengthen internal new business development capacity:
- Strengthen the capacity of Islamic Relief Jordan team members to participate in technical and cost proposals and other business development efforts through mentoring, technical assistance visits and direct training. Support country programmes to develop fundraising strategies, develop and deliver trainings and on-the-job tools and aids as required.
- Contribute to the continuous improvement of Islamic Relief Jordan’s systems by developing better tools, systems, techniques and strategies for identifying, tracking, and pursuing new business opportunities, developing proposals and budgets, and managing institutional knowledge.
Information Management
- Ensure that all restricted income for specific programmes is correctly recorded according to Islamic Relief Jordan’s internal donor income database (Peoplesoft) and strengthens compliance and utilisation of internal systems for project and contract management.
- Responsible for timely and accurate recording and reporting (both internally and externally) in functional are
WHO ARE WE LOOKING FOR?
Education/Knowledge & Experience:
- Advanced qualification in relevant areas (Humanities, Business Administration, Economics) or proven experience at this level.
- Three years (3) experience of raising funds, preparing project proposals for international organizations such as, MoFA, FCDO, EU, BHA, DANIDA, ECHO, etc., foundations, Private corporate organizations as well as UN Agencies and other institutional donors which are predominant in Jordan.
- At least five (5) years of work experience in the field of development cooperation, preferably with INGOs.
- Successful track record of securing multiple high-value projects/contracts from bilateral and multilateral donors, trusts and foundations.
- Experience with donors’ rules and regulations.
- Knowledge of the landscape of Influencing in Jordan and MENA and its stakeholders
- Significant capacity building and training experience.
- Good communication and facilitation skills.
- High level of analytical skills and critical thinking.
- Ability to network and represent Islamic Relief Jordan to donors and external institutions.
- High level numeracy, budgeting, financial reporting and IT skills.
- Excellent research skills: knowledge of how to find new sources of funding for advocacy work.
- Good communication skills; both written and verbal; experience with writing proposals and reports.
- Experience with project cycle management (Planning, implementation, monitoring, reporting, evaluation and learning).
- Excellent planning and budgeting skills.
- Self-motivated, target-driven and an entrepreneurial approach to fundraising opportunities.
- Strong sense of integrity and personal commitment to the goals of Islamic Relief Jordan, including Gender and Diversity.
Leadership in humanitarian response:
- Excellent interpersonal, influencing and communications skills.
- Consistently approaches work with energy and a positive, constructive attitude
Languages:
- Arabic is must and Excellent skill in spoken and written English is needed.
