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International Medical Corps never asks job applicants for a fee, payment, or other monetary transaction. If you are asked for money in connection with this recruitment, please report to International Medical Corps at the website for reporting misconduct: www.InternationalMedicalCorps.ethicspoint.com. Please do not submit your CV or application to this website, it will not be considered for review.
Job Title: Senior Logistics and Procurement Officer FSR # 631
Location: Amman
BACKGROUND
International Medical Corps is a global, humanitarian, nonprofit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, nonsectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance.
Job Summary
The Senior Logistics Officer is overall responsible for ensuring all logistics operations are properly executed and reported in the area of operation. He/She will be responsible and accountable for executing and providing technical oversight in the field and support Logistics Manager of the management of the Warehouse, Assets, GIK, also support procurement team by performing all kind of procurement in the field, and other assigned activities in compliance with IMC, country and donor procedures, rules and regulations. Keeps close contact with the management for guidance and technical support.
Main Tasks and Responsibilities
- Supports smooth implementation of IMC programs and operations, through participation in planning of supply chain activities as well as effective coordination of other related activities in the field.
- Leading and overseeing all logistics & procurement activities in the field and ensuring compliance with company policies and regulations
- Leading and mentoring the field team technically to achieve departmental goals.
- Following up on overall procurement demands, including the procurement plans.
- Provide programs with all support in compliance with IMC’s standard procedures. And enhance business coordination among the supply chain, program and finance departments.
- Ensure maintaining and updating the vendor files, VRT, PTS, deviations tracking sheet.
- Conduct market survey were required and update the records accordingly.
- Oversee and track contracts and BPAs, informing the project manager and the head of department before they reach their end date or the NTA.
- Managing the donations and GIKs and coordinate with program team, ensuring that all donation are approved and released according to IMC manual and donor’s guidelines.
- In collaboration with the Asset controller and sites focal points, ensures that asset/inventory list is up to date and all assets and attractive items are properly recorded, assigned to a custodian, tracked, verified, maintained and reported until the final disposal according to IMC asset manual and applicable donor regulations.
- Coordinate with the warehouse to ensure that all required documents (GIO, Waybill and releases…) are available upon delivery and for permissions purposes
- Supporting the WH team in the regular spot check, annual stock count and WH inspection
- In coordination with the supply chain co, he/she will be responsible to manage the supply chain activities and providing technical oversight, input, direction and supervision to team and assistants to ensure effective and timely support to projects implementation.
- Oversee the sites, apartments handover, receiving and renovation of new sites in Amman and urban sites.
- He/She will be responsible of managing the lease agreements, and follow up with the project managers, Management and lawyer to ensure that all lease agreement are renewed or terminated on the right time and in line with local law and IMC manual.
- Effective coordination with warehouse team and program to ensure receiving of the supplies, goods and in line with local law and IMC manual
- Ensures that logistics and procurement files are documented, archived and accessible as per standard procedures.
- Ensure all documentation along with its audit trail is submitted correctly to the finance department
- Represents positively IMC government officials, community representatives, NGO Forums, partners and vendors in a positive and professional manner, and support timely data collection and submission required reports to donors.
- Supports assessment and evaluation of risks impacting supply chain and ensures action plans are in place to mitigate, minimize or remove risks impact.
- Identifies traiining requirements/gaps, and ensure that training plans are developed, fully implemented and refersher training provided to all logistics and supply chain staff, as required and deemed necessary.
- Perform other duties as assigned. The duties and responsibilities listed in this document are representative of the nature and level of work assigned and not necessarily all inclusive
- Committed to fruad prevention, detection, reporting and fraud risk reduction as per IMC policies and procedures, donor regulations and local laws.
Minimum Requirements
- Bachelor’s degree in Supply chain Management or any relevant education and experience may be substituted as appropriate
- Typically, 5+ years of relevant and progressive experience in related field, including 3+ years of humanitarian experience in logistics and/or procurement.
- Proficient in computer applications, especially with MS Word & Excel
- Excellent level of written and spoken English.
- Strong organizational and problem-solving skills with analytic approach.
- Ability to work within a team structure or in isolation, flexible, and can cope with stressful workloads and working with limited resources.
Child Safeguarding
International Medical Corps is committed to child safeguarding and expects all employees to strictly adhere to the values and principles of the International Medical Corps Child Safeguarding Policy.
Code of Conduct
It is our shared responsibility and obligation to prevent matters involving Sexual Exploitation & Abuse, trafficking in Persons, Child Safeguarding and any suggested violation to our Code of Conduct, which may involve Conflicts of Interest, Fraud, Corruption or Harassment. If you see, hear or are made aware of any suggested activities then you have an obligation to report.
Compliance & Ethics
Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards. Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values.
Equal Opportunities
International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status as a veteran.
This job description is subject to periodic review and adjustment in order to achieve International Medical Corps goals in Jordan, and any changes to the job description will be discussed and agreed
“I hereby certify that all the information provided through the application and CV are accurate and the supportive documents are available upon request, any false information provided will cause cancelation of the application and applicant will be subject to legal action”.
Our screening process will be on a rolling basis, once a candidate is selected the announcement will be closed.
