International Committee of the Red Cross (ICRC) Hiring for Accountant at Amman, Jordan Full Time

This is to announce that Amman delegation has a vacancy for an Accountant at the Finance Department in Amman, Jordan.

The accountant is in charge of preparing, reconciling, and analyzing the accounting records and financial reports of the delegation/other structure under his/her responsibility.

RELAIONSHIPS

• Internally, interacts frequently with all staff members on administration-related matters.
• Externally, interacts with a network of contacts at local level, such as bank representatives and daily workers, under the supervision of the Administration.

General Duties:

• Understands and adheres to the seven Fundamental Principles of the International Red Cross and Red Crescent Movement
• Understands and adheres to the ICRC Code of Conduct
• Understands the roles of the components of the International Red Cross and Red Crescent Movement
• Respects and observes staff regulations and security rules at all times.
• Represents the ICRC in a professional manner at all times.
• Develops and maintains a pleasant and conducive working environment with colleagues and line managers.
• Performs all duties with the highest level of confidentiality in the interest of the employees and the ICRC.
• May be asked to perform tasks not covered in this job description and to provide support to other departments when necessary.

ACCOUNTABILITIES AND RESPONSIBILITIES

Daily & Monthly Task

1. Management of Cash entries (UP), Bank entries (UT) and non-cash entries (UA entries:

• Registers the cash entries which includes salary advances for both resident and expatriate staff, loans, closing of working advance for several departments (premises, workshop, warehouse, welcome) and other various invoices.
• Reconcile daily cash statement, working and medical advances.
• Make sure to register the cash invoices for accredited suppliers under the proper application (V/PV) and the correct buffer account (1AMM400.558999).
• Prepare and do the accounting entries for the non-registered suppliers (one-time payment or suppliers that we have chosen not to register in the Address Book).
• Do the accounting entry regards the monthly revolving funds related to Jordan Red Crescent invoices.
• Do the accounting entries for ECOSEC cash assistance program (ATM, VT, IRIS).
• Do the entries related to school tuition fees and I-develop payments.
• To ensure entries accuracy within ICRC standards and following the budget on daily operations by (doing quality checks for the document before submissions/making the payments on time without any delay/ Making sure that all supporting documents are attached to the accounting files).
• Do the accounting entries for the monthly recurrent expat deductions (e.g., private use of vehicles and extra mileage and private mobile calls).
• Do the correction entries for the current and prior accounting entries.
• Prepare and reimburse the per-diems and any additional invoices for expatriates (such as taxi and hotel invoices).
• Do the entries for Jordan Red Crescent invoices and reconcile it with the account 456040.

2. Invoices handled by the accountant:

• Welcome department invoices which include taxi payments, hotel accommodations, and meeting packages invoices.
• Rental Payments of premises, delegation.
• Printing and stationary invoices.
• Maintenance invoices such as rental of Photocopiers, refill and maintenance of fire extinguishers and the daily needs for maintenance department invoices.
• Covering yearly internet invoices and register the invoices for IT materials and IT maintenance expenses.
• Covering operational invoices which includes Protection, tracing, ECOSEC, Health and WATHAB departments.
• Imputes invoices in JDE according to their typology, invoices of registered suppliers follow different steps in JDE:
• For non-supply chain invoices (without PO) For supply chain invoices (with PO)
• Prepare financial documentation for sending to FAD_REV/MNL.

3. Time Report:

• Ensure that the TR updated by reviewing the Function and cost centers of the employees on monthly basis.

4. Distribution Tracking 

• To support departments to comply with DT requirements, follow-up with the focal points to provide the needed documents for GVA RES_STM and signal any issues to hierarchy.
  by creating monthly alert update regarding the DTP and share it with all team once received then summarize it on monthly basis in DTP sheet and Follow up on donation certificates (form and content) and contact the focal points to avoid any missing documents without any delay on monthly basis.

5. Audit query follow-up

• To comply with audit requirements, She/He ensures accounting comments as responded to on time and accurately by following up with focal points on responses and checking the tool to close queries. (Pre-Closing/Post-Closing/Quality Checks).

6.  Balance sheet accounts management

• Prepares balance sheet accounts, balancing and reconciling accounts.
• Uses the “Reconciliation” application of JDE to reconcile ICRC bank accounts in all currencies, and to reconcile buffer accounts that must be off set at each month end (supplier payable, PO payables, and other assets & other liabilities accounts).
• Follows up on outstanding orders that are open at each EOM with the designated department (Purchasers, Supply Chain, Transport, LOG Support…etc.)
• Obtains justifications/approvals on long outstanding amounts after preparing an aging analysis on payables.
• Receives audit comments from FAD REV on outstanding items, analyzing them, investigating the causes and process failures resulting the irregularities in accounts, taking actions to eliminate these cause (Coordination and investigation with LOG Support, raising tickets to communicate the issue to the responsible function in GVA/MNL).
• Finalizes report of reconciliation of all other assets & other liabilities accounts confirming the integrity of balances and justifying the differences with proof of investigation and results by account.
• Continuous follow ups on outstanding items throughout the month, to attempt to minimize differences at the end of month, proactively.

7.  Inventory Accounting

• Prepares the monthly Reconciliation of accounts, investigate differences, and send the reconciliation file 1st week of the month to the finance responsible according to FAD_REV instructions.
• Opens a wide investigation of differences that includes communications and consultations from various functions.
• Following up on the raised tickets about differences until the cases are all solved to eliminate the possibility of future differences taking place.
• Checks & Monitors buffer account and all expense accounts with CC 1AMM400 and prepare the monthly reconciliation file and send it to the finance responsible 1st week of the month.
• Follows and consults the Finance and Administration F&A manual regularly to be up to date with changes at all times.

Reports:

• Responsible for sending the Vouchers with PO# to Log.
• Sends, upon the request of the Supplier, the breakdown of invoices regarding the Bank transfers done to their Bank Accounts.
• Responsible for sending any requested report.

PROFESSIONAL EXPERIENCE AND EDUCATION REQUIRED

• Bachelor’s degree in accounting or any relevant financial position.
• Fluent command of English
• Computer proficiency specially in Microsoft Excel for data analysis and reporting.
• 3-5 years’ work experience in a similar field.

• Experience working with financial statements, general ledgers, and bookkeeping practices.
• Experience of international organizations is considered as an asset.
• Sound knowledge of accounting software- preferred in ERP

Interested in joining? Apply Now! The ICRC values diversity and is committed to creating an inclusive working environment, we welcome applications from all qualified candidates, also, equally qualified candidates with disability are encouraged to apply.

Please note that:

• Submission deadline for applicants: 8^th September 2024. The position will be filled once we find the right candidate.
• The position is open for Jordanian nationals, and eligible dependents governed by Jordanian law.
• Only applications with a cover letter and resume in English will be considered.
• The salary range is between 1,079 – 1,277 Jordanian Dinar.

ICRC does not charge a fee or any favors at any stage of the recruitment process. if the candidate is asked for any fee or any service against our Code of Conduct, he/she must report to [email protected] or http://icrc.integrityplatform.org/

Kindly be informed that ICRC manages recruitment through a third party and doesn’t keep files of applicants. However, after receiving/downloading applications, note that the ICRC will keep your application file for a year, after which it will be deleted. If you’d like us to delete your file before this, kindly let us know.