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VACANCY ANNOUNCEMENT
Finance Manager Support Palestine – Remote Work
THE ORGANIZATION:
Handicap International is an independent and impartial international aid organisation working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights.
Handicap International is a not-for-profit organisation with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission. For more details on the association:
http://www.handicap-international.fr/en/s/index.html
OBJECTIVE OF THE POSITION:
Mission: Under the supervision of the Palestine Finance Manager, the Finance Manager Support Palestine is in supporting the management of the mission’s financial operations including finalization of internal budgeting, financial reporting and optimizing utilization of financial resources in strict compliance with donor and HI regulations. The Finance Manager Support Palestine has to respect deadline and anticipate the mission needs.
Reports to: Palestine Finance Manager
Interacts with: Regional Finance Manager, Regional Deputy Finance Manager, Regional Senior Finance Officers, Regional Accountant Controller, Country Finance & Accounting team, Country project team, technical team, HR team, logistics team, Country and regional Senior Management Team, Country & Regional Grants development team, Country & Regional MEAL team, HQ Financial Controller(s), auditors, Donors, I/NGOs, and Local partners.
Responsibility 1 : Carry out the financial management of the mission.
Objective: Ensure sound financial and accountancy management in compliance with internal procedures
Benchmark: 100% compliance with HI financial procedures, financial training/ induction to staff and local partners on Q basis and when need arises are provided, accurate program budget monitoring are provided during budget revision and financial closures, monthly budget follow up meeting with budget managers are realized, budget monitoring are updated on monthly basis, no interruption of money in the mission
Activities:
•Providing accurate and realistic program budget monitoring (/R1/R2/R3/pre closing) and analyse the impact on the mission financial plan.
•On monthly basis, checking budget allocation of all expenses and in cooperation with the budget manager makes reallocation, when required. No unbudgeted lines exist in the budget monitoring
•Training, coaching and accompanying the budget managers to monitor and update their budget on monthly basis. Provide the budget follow-up on monthly basis for this purpose
•Ensuring that funding utilization is optimized and shares ideas to improve the use of HI/donor funds when appropriate
•Whenever necessary, alerting the mission on financial risks
•Providing accurate cash forecast on monthly basis
•Supervise the accountancy closure and the use of the bank accounts
•Ensure the accountancy is in line with legal obligations and internal procedures
Responsibility 2: Carry out management of donor budget and funding contracts
Objective: Ensure the proper use of donor funds in respect with their guidelines.
Benchmark: the main focal point of donor financial guidelines, donor documentation is structured, financial operations are in compliance with donor financial rules and regulation, timely and accurate donor reports
Activities:
•Drawing up donor budget for proposals, including budget revision, in collaboration with Project Manager and Operations Coordinator
•Keeping up-to-date with the procedures of institutional donors and ensure compliance with these procedures
•Providing monthly donor budget follow up to the project managers with pertinent analysis and recommendations including anticipating the budget amendment
•Leading in preparation of timely and accurate financial reports
•Leading the preparation and roll out of financial audits, whether managed by the mission, regional or HQ, requested by donors or authorities, and maintain a good working relationship with the auditors
•Meeting with donors when required and upon request of the Regional Finance Manager
•Contributing & participating in project quarterly reviews sessions by providing financial follow up with analysis pertinent to financial situation of the project
•Maximize the use of donor funding to fulfil HI responsibility of co-funding
•In a consortium setup, taking charge to ensure proper financial management of the grant is provided and that HI fulfil its obligation
•Defining allocation of each donor contract for mid and annual closures
Responsibility 3: Carry out support to financial management of local partners
Objective: to ensure partner’s financial operations is in compliance with financial requirements of HI and those of the donors
Benchmark: quarterly partner budget follow up is provided, financial part of the partner assessment is done before signing agreement, partner is trained on donor’s and HI’s financial procedures before and during the period of the agreement, financial terms in partnership agreement complies with the donor and HI procedures, partners forecast are accurate
•Participating to partner assessment
•Providing training and coaching to the partners before and during the collaboration.
•Assisting Project Manager to follow up partners’ budget by checking expenses allocation
•Providing at least quarterly follow up specific to the partner budget
•Assisting the project manager to check partners’ forecast
•Contributing to the elaboration of the partnership agreements including development of financial articles and providing the financial annexes
•Participating in regular meetings with partners
Responsibility 4: Contribute to the financial Capacity Building, Training, and Coaching of finance staff and budget signatories.
Objective: Promoting finance accounting, treasury and budget management capacity building and financial management autonomy of the finance and non-finance personnel.
Benchmark: all new finance and non-finance personnel with budget management roles are autonomous in HI’s financial and accounting processes, procedures and tools.
Activities:
•Systematic financial inductions to new personnel joining the country team with tailored materials depending on the integration plan and their roles.
•Financial capacity building and trainings on HI’s financial management directives, Processes & Tools (Financial Commitment Expenditures, Institutional “Anti-fraud, bribery and corruption policy EN”, Budget & Financial Forecasts Tools “BFF” tools, all financial SoPs including Cash and treasury management SoPs, Partnership financial management.
THE SUCCESSFUL CANDIDATE WILL HAVE:
Professional skills
•BSC DEGREE IN FINANCE OR ACCOUNTING
•MINIMUM 5 YEAR EXPERIENCE IN FINANCIAL MANAGEMENT
•PREVIOUS WORK EXPERIENCE WITH I/NGO. MINIMUM 2 YEARS.
•PREVIOUS EXPERIENCE IN EMERGENCY PROGRAMS. MINIMUM 1 YEAR.
•PREVIOUS EXPERIENCE IN REMOTE WORK.
•KNOWLEDGE AND EXPERIENCE OF INTERNATIONAL DONORS PROCEDURES (USAID, UN, EU, UK, GIZ, GFFO, GAC, ECHO, FCDO).
•KNOWLEDGE AND EXPERIENCE OF LOCAL PARTNERSHIP FINANCIAL MANAGEMENT.
•DEMONSTRATED ABILITY AND MOTIVATION TO BUILD CAPACITY AND/OR TRAIN OTHERS
•HI EXPERIENCE IS AN ASSET.
•EXPERIENCE IN NAVISION AS A PLUS.
Cross-cutting skills
•FLUENT IN ARABIC AND ENGLISH (FRENCH A PLUS).
•EXCELLENT ORGANIZATIONAL, RIGOROUS, FLEXIBILITY, AND ADAPTATION SKILLS.
•EXCELLENT ORAL AND WRITTEN COMMUNICATION SKILLS.
•EXCELLENT DIPLOMATIC, PRESENTATION, INTERPERSONAL COMMUNICATION SKILLS.
Initial contract will be for a period of 6 months “Renewable” and the position is based in Amman
Handicap International is an equal opportunity employer.
It welcomes applications from persons with disabilities and is ready to provide reasonable accommodation for their specific needs.
Basic salary range for the position : From 1,638 JOD to 1,806 JOD based on relevant experience.
Closing date: 30/08/2024
Only shortlisted candidates will be contacted. Application should include CV and motivation letter.
Incomplete motivation letters and applications received after the deadline will be disregarded.
The applications will be treated confidentially.
PROFESSIONAL STANDARDS:
HI workers must adhere to the values and principles outlined in HI Code of conduct. In accordance with these values, HI operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti-fraud, bribery, and corruption.
DISABILITY INCLUSION:
The candidate or his/her representative must let the HR representative know that s/he needs an adjustment or change at the test and the interview for a reason related to a medical condition by sending a request for accommodation at the email mentioned above.
By applying to this position, you give to HI recruitment team the consent to get a reference check about you with respect to the misconduct disclosure scheme.
