Distribution Manager Full Time

Job Summary

Responsibilities: Full management of truck operations and task distribution, oversight of equipment maintenance, and truck licensing.

Job Duties and Responsibilities:

• Manage the operations of freight transport and distribute tasks to trucks.
• Direct and manage vehicle drivers.
• Coordinate with the marketing department regarding operational costs.
• Participate in the selection of drivers in collaboration with the HR department.
• Ensure the availability of necessary safety and security equipment.
• Manage direct dealings with other transport companies and arrange external trucks if needed.
• Oversee the issuance of fuel vouchers in coordination with the finance department.
• Supervise internal maintenance operations, including routine maintenance of all trucks and vehicles, as well as external maintenance for unexpected breakdowns.
• Conduct daily inspections of all vehicles before they leave the company.
• Supervise the processing of traffic licenses and insurance for trucks and vehicles.
• Prepare and submit reports covering all administrative and technical aspects.
• Hold meetings to discuss customer complaints regarding freight transport operations.
• Collaborate with HR to evaluate staff in various departments.
• Oversee speed monitoring of trucks and ensure drivers comply with driving instructions.
• Manage daily operational accounts and costs, including financial expenditures, fuel consumption, and petty expenses, and prepare reports for the finance department.
• Issue assignments and tasks for all department staff.
• Ensure receipt of all administrative and technical reports from department staff.
• Supervise the organization of internal truck movements.
• Submit memorandums to HR for disciplinary actions against rule violators.
• Receive delivery routes from distributors from the previous day and finalize them.
• Create new delivery routes and provide them to the accounts department for invoice preparation.
• Monitor distributors while they receive delivery routes and invoices from accounts.
• Ensure distributors carefully read distribution notes before approaching clients.
• Follow up with all distributors throughout the day until they return to the office.
• Record attendance and assignments for all distributors.
• Review the daily data with the data department on the distribution forms pending delivery.
• Receive the distribution forms filled out at the client’s location, date them, sign them, and submit them to the data department for record-keeping.
• Receive the daily invoice statement from the data department to add to the “Invoices Pending Distribution” Excel sheet.
• Filter the pending distribution invoices from those already delivered and delete them from the file.
• Print the pending distribution statement and routes, place them in a pending distribution file, and submit them to the secretary’s office for the general manager’s desk.
• Upon receiving a client’s settlement statement, collect it from the secretary’s office, inform the accounts department to prepare financial advances, and send the distributor for settlement.
• If no distributor is available in the company, the distribution manager performs all distributor tasks.
• Monitor all vehicles via GPS.