DEUTSCHE GESELLSCHAFT FÜR INTERNATIONALE ZUSAMMENARBEIT (GIZ) Hiring for Junior Financial Contract Management Specialist (Invoice verification) at Amman, Jordan Full Time

GIZ Country Office Jordan-Amman is seeking for “Junior Financial Contract Management Specialist (Invoice verification)­­­­” – on full-time base employment as per the below job profile.

Job Profile

Qualifications and specialist knowledge 

• BA in business administration, finance, economics, procurement or relevant fields
• 2 years’ professional experience in a comparable position
• broad experience in invoice quality check
• profound experience in contracting and procurement processes
• solid knowledge in local subsidies/grants mechanism and calculations
• solid knowledge of local market, local financial handlings, and Jordanian income tax practices
• Language skills: fluent spoken and written skills in English, Arabic; German Language is a plus
• accuracy and high attention to details
• excellent communication and cooperation skills
• client and service-oriented attitude
• ability to perform well under pressure, stress resistance
• team player/ability to cooperate with others
• dedication/commitment, reliable
• ability to cope with dynamic workflow experience and ability to deal with unexpected challenges
• very good working knowledge of ICT technologies, computer applications (e.g. MS Office)

Core tasks

In your role you assist in working on all job orders within your remit and are the main contact for advising managers and other staff members on issues, in particular the verification of and provision of advice on invoices, evidence of the use of funds and payment requests.

You clearly communicate the relevant requirements, conditions and restrictions in terms of your capacity to act with due regard for compliance rules.

You also assist in the financial processing of complex contracts with appraisers and consultants, financing arrangements, grant agreements and subsidies in accordance with the relevant legal, contractual, socio-political and corporate policy requirements/P+R, and monitor the processing and fulfilment of those contracts.

In consultation with your team colleagues and line manager, you also work on all issues within your area of work and ensure that they are dealt with promptly and competently. You resolve problems that arise in your area of responsibility on the basis of existing rules and draw attention to challenges in your team.

Working with experienced specialists, you resolve problems that arise in your area of responsibility on the basis of existing rules and draw attention to more complex challenges in your team.

You are involved in ongoing process development within your remit, are responsible for knowledge management and prepare and share documentation. If required, you also support other experts in familiarising themselves with and performing their tasks.

You perform the tasks assigned to you by your line manager, where required.       

Main activities

• Invoice verification for all kind of contracts (e.g. consultancy / appraiser contracts, construction contracts, local subsidies) and purchase orders and assuring that they are in line with the conditions of the contracts/offers or quotations       
• Liaising with the colleagues in the projects and service providers / suppliers regarding the GIZ requirements for invoice verification, assuring the completeness of information and documentation needed for processing payments by GIZ Office      
• Entering the invoice check process in SAP CoSoft/ ProSoft       
• Effectively coordinating with the staff of all divisions in the Country Office
• Dealing with all questions related to invoice verification / evidence of the use of funds and providing advisory service to projects and service providers
• Hardcopy and electronic filing according to GIZ regulations       

Interested candidates are kindly requested to submit their application/motivation letter and CV  maximum by 05.07.2022

Emanating from GIZ’s role in enhancing and promoting the efficiency and competency of its political partners and entities and their respective employees, and in view of GIZ’s aim at maintaining and encouraging the stability of employment at its political partners and entities, this position will not be available to any official employee currently working at any of GIZ’s political partners, governmental ministry, department or entity, including any official employees who are on unpaid leave.

GIZ Jordan is applying the defense order no.35, which indicates that all employees should receive two shots of a COVID-19 vaccine and this is shall not apply to those who have not received the Covid-19 vaccine due to medical reasons pursuant to a decision by the Minister of Health or their nominee and those shall present a negative PCR test valid for 72 hours.

GIZ is committed to gender balance and diversity without distinction as to race, gender, or religion, and without discrimination of persons with disabilities. Remuneration will be in accordance with the candidate’s qualification, experience, as well as the scope of responsibility of the job announced and in line with local standards.

GIZ would like to increase the proportion of employees with disability. Applications from persons with disabilities are most welcome.

GIZ will send feedback only to the candidates that are shortlisted and interviewed.