Creative Associates International Hiring for Procurement Assistant at Amman, Jordan Full Time

Position Location: Amman, Jordan          

Background:

Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, democratic institutions and stabilization. Based in Washington, D.C., Creative has a field presence in more than 25 countries with a strong client portfolio that includes the U.S. Agency for International Development and the State Department, among others. Since its founding in 1977, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike. 

Program Description:

The Jordan Technical Assistance Program (TAP), funded by the U.S. Agency for International Development (USAID), is a five-year education and youth project that seeks to transform the organizational culture and improve the abilities within the Ministry of Education and the Ministry of Youth to ensure officials can implement desired reforms. Creative and its partners will provide technical assistance in the development, roll-out, and tracking of policies and procedures to incorporate international best practices for public education and youth programming. Among the many activities in the Jordan Technical Assistance Program, it will support curriculum development, promote inclusive learning techniques, improve the skills of teachers and school managers, and other tangible activities that ultimately support changing the organizational culture within the two ministries and relevant agencies. The program will further support Jordan’s outreach and behavioral change communications initiatives that are aimed at creating a culture of reading, the inclusion of vulnerable children, and increased youth engagement.

Position Summary:

The Procurement Assistant will be responsible for reviewing procurement processes, tracking procurement of goods and services through the procurement cycle, ensuring that adequate competition is achieved for procurements, and providing regular procurement reporting to project staff to support project implementation.

Reporting & Supervision:

The Procurement Assistant will report to Operations & Security Manager

Primary Responsibilities:

• Verify the procurement of materials according to project needs.
• Process procurements according to Creative’s procurement manual.
• Compile and review solicited quotations, negotiations, and analysis to recommend vendors for delivery of goods and materials.
• Verify that goods and services are according to specifications and delivery date requirements.
• Ensure prompt update of the procurement filing system into the procurement database.
• Keep up to date all relevant databases, procurement tracking sheet, price list and approved supplier list.
• Closely work with Procurement officer and support him/her in daily activities and procuring the required goods and services.
• Procure items and services below the micro purchase.
• Ensure that all procurement documentation is compiled and complete before submitting to the Finance team for payment.
• Assist in preparation RFQ /RFP and procurement packages in cooperation with th Procurement Officer
• Assist in All TAP solicitation processes, this includes but not limited, request for price offers, price analysis, opening bids, draft the memorandum for selection.
• Other duties, as assigned by OSM.

Required Skills & Qualifications:

• Bachelor’s degree in related field is preferred.
• Minimum of two (2) years of relevant work experience. 
• Experience working on USAID project or INGO.
• Knowledge of donor procurement rules and regulations. 
• Strong ability to use and develop management and tracking systems. 
• Strong communication skills.
• Proficient in English and Arabic for both oral and written communication.
• Ability to work under pressure.