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Job Discription
Company Registration Management and Client Liaison Lead the process of registering on clients’ portal, including preparing and submitting all necessary doentation to clients and relevant authorities. Maintain all company credentials active by anticipating and providing the needed doentation for registration renewal timely such as financi doents etc. Act as the first point of contact for practices’ registration queries; providing timely and effective support, including guidance in completing the required doentation and forms. Collaborate with the internal teams such as , office managers, legal, finance, HR to complete and submit necessary doents. Coordinate as needed with the company accounts’ drivers. Build and maintain strong relationships with external stakeholders such as the clients’
procurement team and the government agencies involved in the registration process. Apply sound judgement when faced with new situations and seek stakeholders input as
necessary in order to get all the information needed to make sound decisions. Maintain a comprehensive tracker of all company registrations, ensuring accurate and
up-to-date records. Provide support to the RfP team on supplier registration list and other ad-hoc requests.
RfP Response Process Coordination and Partner Support Provide lea coverage to the RfP team as needed. Scan public RFPs and RFIs. Coordinate and follow up with partners to ensure decisions to bid are made in a timely
manner. Prepare responses to general company qualification requests such as submission of legal doents. Collaborate with partners and engagement teams to understand client needs and develop a comprehensive strategy for each RfP. Receive all partners service requests about opportunities and RFPs, such as clarification questions submission, bid submission extension, opportunity update about cancellation, extension, or awarding, clients’ responses to requests. Coordinate with Logistics Support and Finance and other relevant functions for buying RFPs, packaging hard copies of proposals and delivery to clients. Proactively monitor opportunities due dates, clarifications due date, pre-bidding meetings due dates, submission due dates and awarding updates due dates. Read RFP submission requirements, including pricing table / BoQ table requirements and summarize keyRfP information and milestones, then disseminate to the targeted audience. Follow up on outstanding partners’ requests and outstanding reminders to partners for pending decisions.
Clients Management Team Support for Process Improvement and Insights Support in building automated dashboard to enhance reporting, analyze Rf data and generate insights to senior management. Contribute to the continuous improvement of the registration process, including identifying areas of efficiency, automation and standardization. Identify and report any process related challenges, propose and implement improvement initiatives.
Skills Excellent verbal and written communication skills with the ability to effectively articulate complex ideas Strong organizational skills and attention to details to handle effectively multiple priorities and meet tight deadlines Ability to work independently in a fast-paced and an unstructured environment Proactive mindset, problem-solving abilities, and a commitment to delivering high-quality work Service-oriented attitude, proactive thinker, team player Strong interpersonal skills and ability to build relationships with seniors and various Adept at working under pressure and adapting to alternative work schedules.
Job Type: Full-time
Application Question(s):
This position may require changes to the work schedule on short notice or working on different shif. Are you able to adapt your schedule as needed to support the evolving needs of the organization?
Language:
Fluent English (Required)
Location:
Riyadh (Required)
Candidate Requirement
